Time Attendance System for Pharmaceutical and Chemical Manufacturers in Kenya: Setup Guide

01Why pharmaceutical and chemical manufacturers need a time attendance record

Regulated plants must show who was in which area, and when, as part of good practice.

• Controlled areas need accurate entry records
• Shift handovers must be documented
• Contract staff and visitors need separate handling

A paper register or a verbal "I was here" cannot settle these. A fingerprint terminal records when each person actually arrives and leaves, and the software turns that into a report payroll can use.

02How attendance works at pharmaceutical and chemical manufacturers

Pharmaceutical and chemical plants run controlled shifts with quality, production, store and laboratory teams. Many areas require authorised entry only.

03Where to put the terminal

Put terminals at the plant entrance, and where needed at the entry to controlled areas, using access control terminals.

Count how many people arrive at the same time. If a queue forms at shift change, add a second terminal instead of asking staff to wait. See where to install a ZKTeco K40 Pro and how many employees one terminal can handle.

04Setting it up in ZKBio Time.Net

This is the order we follow when we set up a system for pharmaceutical and chemical manufacturers. Each step has its own guide with screenshots.

1. Install the software, then add the terminal over TCP/IP.
2. Create departments or areas that match how you are organised (departments and areas).
3. Add staff one by one or import them from Excel, then enrol their fingerprints.
4. Create departments by area and set strict shift timetables.
5. Press Calculate and check the first day's report before you trust the numbers (Calculate attendance).

05Reports you will actually use

Use the transactions report as an audit trail, alongside the daily summary.

They all come from the standard reports: daily report, late and early report, and export to Excel for payroll.

06Supply and installation by Qyvea

Qyvea Limited supplies ZKTeco attendance terminals, installs them, configures the software, enrols your staff and trains whoever runs payroll. We work in Nairobi and deliver countrywide. See ZKTeco K40 price in Kenya or message us on WhatsApp for a quote.

07Related guide

A wider guide for this sector: Transactions report for audits.

08A typical scenario

A chemical plant needed to show which technicians were on site during a batch run. The transaction report listed every entry in order, and answered an auditor's question in minutes.

Illustrative example based on common cases, not a named customer.

09Common mistakes

• Treating attendance as a substitute for a regulatory entry log.
• Leaving contractors out.
• Not backing up the database.

10Quick checklist

1. Count staff and entrances before you buy.
2. Write the working hours down as timetables.
3. Enrol everyone, including casual and part-time staff.
4. Run a one-week trial and compare it with your old register.
5. Name one person who owns the reports.

11Frequently asked questions