On this page
01. Terminals and positions02. Network03. Import and enrolment04. Shifts05. Backups and ownership06. A typical scenario07. Common mistakes08. Quick checklist09. Frequently asked questions
For around 100 staff, plan several terminals at the entrances, import the staff list from Excel, define timetables and shifts per department, name a system owner and schedule backups. A plan on paper saves a week of fixing later.
Key takeaways
- Several terminals at entrances.
- Import and enrol in batches.
- Shifts per department.
- Backups and one system owner.
01Terminals and positions
Walk the building at the busiest arrival time and count the doors people use. Put a terminal at each staff entrance and add one where a queue forms. See where to install a ZKTeco K40 Pro.
02Network
Give every terminal a fixed IP address on your network (set an IP address) and avoid duplicates (IP conflict).
03Import and enrolment
Import staff from Excel (import guide), then enrol in batches by department. Expect a day or two for a hundred people, with several enrolling at a time.
04Shifts
Most firms this size have more than one pattern. See timetables and shifts, night shifts and leave and holidays.
05Backups and ownership
Back up the database regularly (backup and restore) and name one person to run reports and handle missed punches (manual punch).
06A typical scenario
A firm with a hundred staff ran enrolment over two days, kept the old register for the first fortnight to compare, and then retired it.
Illustrative example based on common cases, not a named customer.
07Common mistakes
- No system owner.
- No backup schedule.
- Relying on one terminal for the whole building.
08Quick checklist
- Count staff and entrances before you buy.
- Write the working hours down as timetables.
- Enrol everyone, including casual and part-time staff.
- Run a one-week trial and compare it with your old register.
- Name one person who owns the reports.
09Frequently asked questions
How long does enrolment take for 100 staff?
Plan a day or two. Enrolling several people in parallel at different terminals speeds it up.
Who should own the system?
One named person in HR or admin, with a deputy.
Do we need a server?
A reliable Windows PC is usually enough on a single LAN. Larger or multi-site setups may need a server or cloud option.
This guide is part of our ZKTeco K40 and ZKBio Time.Net series. For the full start-to-finish walkthrough with screenshots, read How to Configure a ZKTeco K40 Pro with ZKBio Time.Net.
ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya.
