Time Attendance System for Car Dealerships and Showrooms in Kenya: Setup Guide

01Why car dealerships and showrooms need a time attendance record

Showroom floors must be staffed before opening, and sales targets mean nothing if the team arrives late.

• Sales staff arrive at different times and cover for each other
• Workshop and showroom staff follow different hours
• Commission disputes start with who was on the floor

A paper register or a verbal "I was here" cannot settle these. A fingerprint terminal records when each person actually arrives and leaves, and the software turns that into a report payroll can use.

02How attendance works at car dealerships and showrooms

Showroom sales staff work shift rotations that cover Saturdays, while the workshop behind the showroom runs set hours. Back-office and finance staff follow office hours. Some staff attend off-site viewings or test drives, so the record should show when they started and ended the day at the showroom.

03Where to put the terminal

Put the terminal at the staff entrance or reception area away from the customer door. The workshop can have its own terminal if it has a separate entry.

Count how many people arrive at the same time. If a queue forms at shift change, add a second terminal instead of asking staff to wait. See where to install a ZKTeco K40 Pro and how many employees one terminal can handle.

04Setting it up in ZKBio Time.Net

This is the order we follow when we set up a system for car dealerships and showrooms. Each step has its own guide with screenshots.

1. Install the software, then add the terminal over TCP/IP.
2. Create departments or areas that match how you are organised (departments and areas).
3. Add staff one by one or import them from Excel, then enrol their fingerprints.
4. Make Showroom, Workshop and Office departments and set a Saturday half-day timetable.
5. Press Calculate and check the first day's report before you trust the numbers (Calculate attendance).

05Reports you will actually use

Compare daily arrival time to the sales rota, and use monthly hours to settle commission disputes about who covered which day.

They all come from the standard reports: daily report, late and early report, and export to Excel for payroll.

06Supply and installation by Qyvea

Qyvea Limited supplies ZKTeco attendance terminals, installs them, configures the software, enrols your staff and trains whoever runs payroll. We work in Nairobi and deliver countrywide. See ZKTeco K40 price in Kenya or message us on WhatsApp for a quote.

07A typical scenario

A dealership manager found sales staff arguing over who had been on the floor when a walk-in customer left without being served. Having a clean arrival record per salesperson meant the rota could be fixed without blaming anyone.

Illustrative example based on common cases, not a named customer.

08Common mistakes

• Leaving workshop staff out of the system.
• Forgetting off-site visit days when reading late reports.
• Not setting a separate Saturday timetable.

09Quick checklist

1. Count staff and entrances before you buy.
2. Write the working hours down as timetables.
3. Enrol everyone, including casual and part-time staff.
4. Run a one-week trial and compare it with your old register.
5. Name one person who owns the reports.

10Frequently asked questions