Time Attendance System for Airport and Ground Handling Companies in Kenya: Setup Guide

01Why ground handling and airport service companies need a time attendance record

Flights do not wait, so ground teams must be on time to the minute.

• Early and night shifts
• Airside access rules
• Overtime when flights run late

A paper register or a verbal "I was here" cannot settle these. A fingerprint terminal records when each person actually arrives and leaves, and the software turns that into a report payroll can use.

02How attendance works at ground handling and airport service companies

Ground handling teams work rotating shifts around flight schedules. Security requirements may limit what can be installed airside.

03Where to put the terminal

Place terminals at the staff entrance landside or in the approved staff area; follow airport rules.

Count how many people arrive at the same time. If a queue forms at shift change, add a second terminal instead of asking staff to wait. See where to install a ZKTeco K40 Pro and how many employees one terminal can handle.

04Setting it up in ZKBio Time.Net

This is the order we follow when we set up a system for ground handling and airport service companies. Each step has its own guide with screenshots.

1. Install the software, then add the terminal over TCP/IP.
2. Create departments or areas that match how you are organised (departments and areas).
3. Add staff one by one or import them from Excel, then enrol their fingerprints.
4. Set rotating shifts and an overtime rule for delays.
5. Press Calculate and check the first day's report before you trust the numbers (Calculate attendance).

05Reports you will actually use

Use daily reports to match staffing to flights.

They all come from the standard reports: daily report, late and early report, and export to Excel for payroll.

06Supply and installation by Qyvea

Qyvea Limited supplies ZKTeco attendance terminals, installs them, configures the software, enrols your staff and trains whoever runs payroll. We work in Nairobi and deliver countrywide. See ZKTeco K40 price in Kenya or message us on WhatsApp for a quote.

07A typical scenario

A handling company wanted evidence for late flight overtime claims. Records matched the flight delay logs.

Illustrative example based on common cases, not a named customer.

08Common mistakes

• Installing without airport approval.
• Ignoring night shifts.
• Not recording overtime reasons.

09Quick checklist

1. Count staff and entrances before you buy.
2. Write the working hours down as timetables.
3. Enrol everyone, including casual and part-time staff.
4. Run a one-week trial and compare it with your old register.
5. Name one person who owns the reports.

10Frequently asked questions