Time Attendance System for Water Companies and Utilities in Kenya: Setup Guide

01Why water companies and utilities need a time attendance record

Treatment plants and field crews run around the clock, and response depends on who is on duty.

• Plant operators work rotating and night shifts
• Field crews report from depots
• Standby and call-out time is hard to record

A paper register or a verbal "I was here" cannot settle these. A fingerprint terminal records when each person actually arrives and leaves, and the software turns that into a report payroll can use.

02How attendance works at water companies and utilities

Treatment works run 24 hours with operators on rotation. Customer service and billing work office hours. Field crews start at a depot and move out to repair points.

03Where to put the terminal

Put terminals at the plant gate or control room, and at each depot where crews start. Office staff use the head office terminal.

Count how many people arrive at the same time. If a queue forms at shift change, add a second terminal instead of asking staff to wait. See where to install a ZKTeco K40 Pro and how many employees one terminal can handle.

04Setting it up in ZKBio Time.Net

This is the order we follow when we set up a system for water companies and utilities. Each step has its own guide with screenshots.

1. Install the software, then add the terminal over TCP/IP.
2. Create departments or areas that match how you are organised (departments and areas).
3. Add staff one by one or import them from Excel, then enrol their fingerprints.
4. Create Plant, Field Crew and Office departments, and set a night shift for control room operators.
5. Press Calculate and check the first day's report before you trust the numbers (Calculate attendance).

05Reports you will actually use

Use the daily report to confirm the plant is covered each hour and the overtime report for call-outs.

They all come from the standard reports: daily report, late and early report, and export to Excel for payroll.

06Supply and installation by Qyvea

Qyvea Limited supplies ZKTeco attendance terminals, installs them, configures the software, enrols your staff and trains whoever runs payroll. We work in Nairobi and deliver countrywide. See ZKTeco K40 price in Kenya or message us on WhatsApp for a quote.

07A typical scenario

A water company's night operator regularly signed in on paper but was found away from the plant. A terminal at the control room entrance changed that conversation from suspicion to a clear record.

Illustrative example based on common cases, not a named customer.

08Common mistakes

• Not setting up night shifts correctly.
• Letting crews punch at head office instead of their depot.
• Forgetting standby staff.

09Quick checklist

1. Count staff and entrances before you buy.
2. Write the working hours down as timetables.
3. Enrol everyone, including casual and part-time staff.
4. Run a one-week trial and compare it with your old register.
5. Name one person who owns the reports.

10Frequently asked questions