On this page
01. Network02. Many devices, many sites03. Audit and control04. Spares and maintenance05. Phasing the rollout06. A typical scenario07. Common mistakes08. Quick checklist09. Frequently asked questions
For 200 or more staff, design the network first, plan terminals per entrance, group staff into departments and shifts, schedule backups, keep spare equipment and arrange maintenance. Treat it as a small project, not a purchase.
Key takeaways
- Design the network first.
- Terminals per entrance plus spares.
- Departments and shifts.
- Backups and maintenance.
01Network
Terminals need stable IP addresses and a reliable switch. Document every device. See set an IP address and why devices go offline.
02Many devices, many sites
Large employers usually have several buildings or branches. See multiple devices and branches and desktop versus cloud to choose the architecture.
03Audit and control
Keep the raw punch record. The transactions report is your audit trail. Limit who has administrator access.
04Spares and maintenance
Keep a spare terminal and a documented restore procedure (backup and restore). A maintenance plan keeps terminals and software healthy; see time attendance systems in Kenya.
05Phasing the rollout
Roll out one department at a time. Run the old and new records side by side for a short period, fix surprises, then switch off the old register.
06A typical scenario
An employer with two hundred staff rolled out department by department over three weeks, kept one spare terminal on a shelf, and scheduled a monthly backup.
Illustrative example based on common cases, not a named customer.
07Common mistakes
- No spare terminal.
- No network plan.
- No maintenance routine.
08Quick checklist
- Count staff and entrances before you buy.
- Write the working hours down as timetables.
- Enrol everyone, including casual and part-time staff.
- Run a one-week trial and compare it with your old register.
- Name one person who owns the reports.
09Frequently asked questions
Is desktop software enough for 200 staff?
On one LAN it often is. For many sites, consider VPN or cloud.
Do we need maintenance?
A plan helps because terminals, networks and software all drift over time.
Can we use face recognition at this size?
Yes, depending on the model. Ask us which suits your entrances.
This guide is part of our ZKTeco K40 and ZKBio Time.Net series. For the full start-to-finish walkthrough with screenshots, read How to Configure a ZKTeco K40 Pro with ZKBio Time.Net.
ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya.
