On this page
01. Decide the policy first02. Set it in the software03. Read the result04. Avoid disputes05. To payroll06. A typical scenario07. Common mistakes08. Quick checklist09. Frequently asked questions
Tick Enable OT in the timetable, set the OT rules your policy needs (minimums, rounding, rates for weekdays and holidays), calculate attendance and read OT hours in the daily and monthly reports.
Key takeaways
- Enable OT in each timetable that allows it.
- Decide rounding and minimums first.
- Keep OT approvals in writing.
- Check rates for rest days and holidays.
01Decide the policy first
- Does overtime need manager approval?
- Is there a minimum before it counts (for example 30 minutes)?
- How is time rounded?
- Is there a different rate on Sundays and public holidays?
Kenyan employment law and your contracts set minimum rules. Confirm with your HR adviser; the software only counts time.
02Set it in the software
- Open Attendance > Timetable Setting and edit the timetable.
- Tick Enable OT.
- Set the OT settings your version offers for weekday, rest day and holiday.
- Save and recalculate.
03Read the result
The daily total report and the monthly summary list OT hours. Compare a few people's raw punches with the OT shown to confirm the rule behaves as you expect. See Calculate.
04Avoid disputes
- Show staff how OT is counted.
- Never edit punches to add OT without a written approval.
- Keep a log of approvals with the pay period file.
05To payroll
Pass OT hours to payroll. See payroll hours.
06A typical scenario
A factory enabled OT with a 30-minute minimum and agreed weekday and Sunday rates in writing. Payroll used the monthly OT hours from the report and the number of OT queries fell to almost none.
Illustrative example based on common cases, not a named customer.
07Common mistakes
- No written OT policy.
- Enabling OT for everyone by default.
- Editing punches to create OT.
- Ignoring holiday rates.
- Not checking rounding.
08Quick checklist
- Policy written
- OT enabled where allowed
- Rules set
- Calculated
- Spot-checked
- Approved by management
09Frequently asked questions
Does the software calculate OT pay?
It calculates hours. Payroll applies rates.
Can OT count only when approved?
Handle approval outside the software, or use a manual record that you control.
Why is OT zero?
OT may not be enabled in the timetable, or there are no punches beyond check-out.
Can I limit OT per day?
Use your version's OT limits if available.
This guide is part of our ZKTeco K40 and ZKBio Time.Net series. For the full start-to-finish walkthrough with screenshots, read How to Configure a ZKTeco K40 Pro with ZKBio Time.Net.
ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya.
