On this page
01. From clock-in to payroll02. What the software calculates03. What makes it work in practice04. See it in a real installation05. FAQ
Quick answer
A biometric attendance system records when each employee clocks in and out using a fingerprint or face, so nobody can clock in for a colleague. The terminal sends punches to attendance software, which applies shift rules, calculates lateness and overtime, and produces reports or payroll exports.
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Shop all fingerprint products →Key takeaways
- Biometrics stop 'buddy punching'.
- The terminal records punches; the software turns them into hours.
- Shift rules decide lateness, overtime and absences.
- Reports and payroll export are where the time savings come from.
01From clock-in to payroll
Attendance data flow
Employee clocks infingerprint, face or card
Terminalstores the punch
Attendance softwareapplies shift rules
Reportslateness, overtime, absence
Payroll exporthours for payslips
02What the software calculates
Hours workedFrom first in to last out, minus breaks
LatenessAgainst each shift's start time
OvertimeBeyond scheduled hours, by your rules
AbsenceScheduled but no punch
LeaveRecorded against the schedule
ExceptionsMissing punches for supervisors to fix
03What makes it work in practice
- Good enrolment: several fingers per person, recorded carefully
- Terminal placed where staff naturally pass, shaded from direct sun
- Shift rules agreed with HR before go-live
- Someone responsible for fixing missing punches weekly
- Backup power and network for the terminal
See the full employee attendance solution.
04See it in a real installation
ZKTeco Fingerprint Attendance Check-In
An employee checks in on a ZKTeco fingerprint attendance terminal: finger on the reader, match, and a Check-In recorded with the date and time.
05Frequently asked questions
Can staff clock in for each other?
Not with biometrics: the fingerprint or face has to be the employee's own.
Does the terminal need internet?
Not to record punches. It needs a network connection (or manual download) to send them to the software.
Can it export to payroll?
Most attendance software exports hours in formats payroll systems or spreadsheets can use.
