Biometrics & Attendance · Guide

Biometric Attendance System for Tea and Coffee Estates

Pickers, factory staff and supervisors, one honest record.

Month end should not be an argument.

Read on: it takes a few minutes and could save you a lot more than that.

In this guide you will see:
  • Field and factory staff on one system
  • Records for each picker
  • Pay lines up with weighed output
By Qyvea LimitedPublished 2026-10-19Updated 2026-10-193 min read
On this page01. The picture02. Why it matters03. Step by step04. Where it goes05. In stock now06. Get a free survey07. FAQ
Biometric Attendance System for Tea and Coffee Estates: illustration
Quick answer

Pickers, factory staff and supervisors, one honest record. A biometric attendance system (also called a fingerprint attendance machine or time attendance system) records who arrived, and when, with their own finger or face. For tea and coffee estates, that means field and factory staff on one system, and records for each picker.

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Key takeaways

  • Field and factory staff on one system
  • Records for each picker
  • Pay lines up with weighed output
  • Qyvea supplies, installs and trains your team.

01The picture

Tea and Coffee Estates: how it works, step by step
Field and factory staff on one systemInstead of: large pickers' lists on paper
Records for each pickerInstead of: factory shifts and field shifts differ
Pay lines up with weighed outputInstead of: weighing and pay need to match

02Why it matters

ImportantAn estate pays thousands of people for work done in fields and factories at different times. A simple, trusted record means fewer disputes and faster pay.

03Step by step

Staff arrive~at the terminalScan finger or face~one secondPunch recorded~name and timeReport ready~for payroll

04Where it goes

TipBest spot: at the field office and the factory gate.
A card reader in a corridor

05In stock now

Attendance terminals in stock nowLive prices from the Qyvea store
Shop all attendance terminals →

06Get a free survey

When to call a professionalWe survey your site for free, quote in writing, then supply, install, configure and train your team. See the price guide. Call 0113 301 244 or WhatsApp us.

07Frequently asked questions

Can it handle thousands of pickers?

Yes, with the right number of terminals. We plan this on the survey.

Can it work without mains power?

Battery and solar options can power estate terminals.

Can it link to weighing?

Reports export so weighing and pay can be matched in your payroll.

Fingerprint or face recognition: which is better?

Both are accurate on good terminals. Fingerprint suits most offices and is familiar. Face suits gloves, hygiene areas and fast flows. Many terminals offer both, plus cards as a backup.

How much does a time attendance terminal cost?

It depends on the terminal type, the number of staff and the software. See our biometrics page; we quote after a free survey.

Does it work in a power cut or without internet?

Yes. Terminals store punches and sync when power and network return. A small UPS covers short cuts.

Do staff need to be trained?

Enrolment takes about a minute per person, and we train HR and managers on the reports.

Why customers choose Qyvea

Genuine brandsManufacturer warranty on what we sell, so you are not gambling on the box.
One team, start to finishThe people who advise you also install and support it.
Fast answersWhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi.
Easy to buyPay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000.
Risk taken off you7-day returns and exchanges on products, and a workmanship warranty on installations.
Customers say soRated 4.6/5 from 57 Google reviews.

Your next step takes one minute: send us a photo of the place on WhatsApp and we will tell you what it needs.

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