Biometrics & Attendance · Guide

What Is a Biometric Attendance System? How It Works

A machine that records who arrived, when, with their own finger or face.

Month end should not be an argument.

Read on: it takes a few minutes and could save you a lot more than that.

In this guide you will see:
  • Scans a finger, face or card
  • Totals hours, lateness and overtime
  • Daily, weekly and monthly
By Qyvea LimitedPublished 2026-10-19Updated 2026-10-192 min read
On this page01. The short version02. Four things to know03. Before and after04. In stock now05. Get a free survey06. FAQ
What Is a Biometric Attendance System? How It Works: illustration
Quick answer

A machine that records who arrived, when, with their own finger or face. A time attendance terminal records each person with their own finger or face.

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Key takeaways

  • Scans a finger, face or card
  • Totals hours, lateness and overtime
  • Daily, weekly and monthly
  • Exports to your payroll

01The short version

Staff scan ~ finger, face or cardTerminal records ~ name and timeSoftware totals ~ hours and latenessPayroll ~ gets the report
What Is a Biometric Attendance System? How It Works

02Four things to know

TerminalScans a finger, face or card
SoftwareTotals hours, lateness and overtime
ReportsDaily, weekly and monthly
PayrollExports to your payroll

03Before and after

Before

Paper register
Anyone can sign for anyone
Hours guessed

After

Terminal and software
Each person is recorded
Hours known
A card reader in a corridor

04In stock now

Attendance terminals in stock nowLive prices from the Qyvea store
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05Get a free survey

When to call a professionalTell us about your site. We survey for free, quote in writing, then supply, install, configure and train. See the price guide. Call 0113 301 244 or WhatsApp us.

06Frequently asked questions

Is it the same as a biometric machine?

A biometric attendance machine is one kind of time attendance terminal. Others use cards or PINs.

Do I need a computer?

Many terminals show reports on their own screen. Software gives more detail.

Is biometric attendance legal in Kenya?

Yes, with care. In Kenya the Data Protection Act, 2019 treats biometric data as sensitive personal data, so tell staff why you collect it, store it securely and use it for attendance only. This is general information, not legal advice.

How many staff can one terminal hold?

Models hold from hundreds to several thousand fingerprints or faces. We pick the size from your headcount on the survey.

Why customers choose Qyvea

Genuine brandsManufacturer warranty on what we sell, so you are not gambling on the box.
One team, start to finishThe people who advise you also install and support it.
Fast answersWhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi.
Easy to buyPay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000.
Risk taken off you7-day returns and exchanges on products, and a workmanship warranty on installations.
Customers say soRated 4.6/5 from 57 Google reviews.

Your next step takes one minute: send us a photo of the place on WhatsApp and we will tell you what it needs.

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