On this page
01. Why records matter02. Your PIN03. Regimes in general terms04. E-invoicing05. A monthly tax-habit routine06. Who to ask07. Questions to take to an adviser08. Do not rely on hearsay09. A typical scenario10. Common mistakes11. Quick checklist12. Frequently asked questions
Keep a KRA PIN, record every sale and expense, use clean payout accounts and ask KRA or an adviser which regime applies to your business and what invoicing rules you must follow.
Key takeaways
- Rules and rates change: confirm with KRA.
- Records are your best protection.
- Separate business and personal money.
01Why records matter
Whatever the regime, you will need to show sales and costs. Statements from Qyvea, your Till or bank and delivery notes are your evidence.
02Your PIN
Keep your KRA PIN safe and know its status. Some buyers ask for it.
03Regimes in general terms
Small businesses may be taxed on turnover and others on profit. Which applies depends on your business. Ask KRA or an adviser.
04E-invoicing
KRA has introduced electronic invoicing requirements for many businesses. Check whether you must use it.
05A monthly tax-habit routine
- Save all Qyvea statements and payout records.
- Keep supplier invoices for stock you buy.
- Record transport and packing costs.
- Reconcile bank or M-Pesa records to sales.
- Put aside money for tax as you earn, not at the deadline.
06Who to ask
KRA publishes guidance on its website and runs support channels. A qualified accountant can tell you which regime suits your size and whether e-invoicing applies to you. A short consultation costs far less than a penalty for filing wrongly.
07Questions to take to an adviser
- Which tax regime applies to my turnover and structure?
- Do I need to use e-invoicing?
- Which expenses can I claim?
- How should I treat stock and returns?
- What records must I keep, and for how long?
08Do not rely on hearsay
Tax rules are often discussed informally and the details are frequently wrong or out of date. Use KRA guidance or a qualified adviser. Keep proof of your questions and the answers you receive.
09A typical scenario
A vendor keeps one folder per month with statements, delivery notes and receipts, which makes filing simple.
Illustrative example based on common cases, not a named vendor.
10Common mistakes
- No records.
- Mixed accounts.
- Guessing rules.
11Quick checklist
- Keep PIN safe.
- File monthly folders.
- Ask KRA.
12Frequently asked questions
Does Qyvea give tax advice?
No. Ask KRA or a qualified adviser.
Do I need a PIN to sell?
Check the Vendor Terms and KRA guidance.
Which statements should I keep?
Qyvea statements, bank or M-Pesa records and delivery notes.
Where do I find current rates?
On the KRA website or through an adviser.
This guide describes how supplying through Qyvea works at the time of writing. The Vendor Terms and the Sell on Qyvea page are the final word on fees, returns and payment. Examples marked illustrative are not real vendors or earnings.
