On this page
01. Daily02. Weekly03. When an order is awarded04. When stock runs low05. The cost of one failed order06. A tidy storeroom is a stock system07. Handling damaged or missing units08. Small habits, big difference09. A typical scenario10. Common mistakes11. Quick checklist12. Frequently asked questions
Update stock after every sale, check weekly against the shelf and never list more than you can supply. Units are reserved when an order is awarded to you.
Key takeaways
- Update after every sale.
- Do a weekly shelf check.
- Never list more than you hold.
01Daily
- Update units after shop sales.
- Remove sold-out lines.
- Check new alerts.
02Weekly
- Count the shelf.
- Match the dashboard.
- Fix mismatches.
03When an order is awarded
Units are reserved for that order, so do not sell them elsewhere.
04When stock runs low
Lower the listed units or pause the product.
05The cost of one failed order
A failed order costs more than the lost margin. It wastes the buyer's time, damages your delivery record and may delay a project that depends on the equipment. Repeated failures can lower your standing and reduce the orders you are offered. One minute of stock-checking prevents that.
06A tidy storeroom is a stock system
- Shelve by category and model.
- Label each shelf.
- Keep returns and defective items in a separate marked area.
- Never mix reserved units with sale stock.
- Count the fastest movers every week.
07Handling damaged or missing units
- Remove damaged units from sale stock immediately.
- Record why they were damaged.
- Update the listed quantity the same day.
- Claim from your supplier if the fault was theirs.
Accurate counts mean that when you say you have ten, you have ten.
08Small habits, big difference
Set a phone reminder every evening: update stock. Do a full count on the same day each week. Use a notebook or sheet for goods received and goods sent. Suppliers with these habits almost never fail an order for stock reasons.
09A typical scenario
A vendor adopts a rule: every evening, update the five lines sold that day. Failed orders drop to zero.
Illustrative example based on common cases, not a named vendor.
10Common mistakes
- Updating stock weekly only.
- Selling reserved units.
- Guessing.
11Quick checklist
- Update daily.
- Count weekly.
- Pause when low.
12Frequently asked questions
Can I list zero stock?
Pause or remove products you cannot supply.
What if my supplier is late?
Do not bid until stock is in hand.
Does overselling affect status?
Yes, reliability matters.
Can I sync with another system?
Update by hand or CSV.
This guide describes how supplying through Qyvea works at the time of writing. The Vendor Terms and the Sell on Qyvea page are the final word on fees, returns and payment. Examples marked illustrative are not real vendors or earnings.
