On this page
01. Identity and contact02. Payout details03. Products04. Registration and tax05. Why accuracy matters more than speed06. A one-page supplier profile07. Gather your documents once08. Keep your information current09. A typical scenario10. Common mistakes11. Quick checklist12. Frequently asked questions
Gather your business name, contact numbers, location, payout details, product list with prices and stock, and any tax or registration information you hold.
Key takeaways
- Gather details before you start.
- Payout details must be exact.
- Know your stock and prices.
01Identity and contact
- Business or trading name.
- A phone number you answer.
- An email you check.
- Your location in Nairobi or the county you operate from.
02Payout details
- M-Pesa phone number, or
- Till number, or
- Paybill number and account, or
- Bank name, account name and number.
03Products
- Product names and models.
- Your price for each.
- Units in stock.
- Clear photos.
04Registration and tax
If you have a business registration or a KRA PIN, keep the details at hand in case they are needed. Read business registration for suppliers and KRA tax basics.
05Why accuracy matters more than speed
Most payout problems come from a single wrong digit. Copy payout numbers from a reliable source and read them back. For bank accounts, match the account name to your business or to the person who will receive the money. If the name does not match your records, reconciliation becomes painful later.
06A one-page supplier profile
Write a one-page profile you can reuse: legal or trading name, contacts, location, payout method, product categories, delivery method to the hub, and a short note on your experience. Keep it updated. You will use the same information for every platform you join.
07Gather your documents once
- Copy of ID or company documents, if you hold them.
- KRA PIN certificate, if you have one.
- Business registration certificate, if any.
- Proof of payout account such as a Till confirmation or bank slip.
- A recent invoice from your supplier for key products.
Keep digital copies in one folder on your phone so you can share them quickly if asked.
08Keep your information current
Review your account details every quarter. Phone numbers change, payout accounts close and business names are updated. An out-of-date detail can delay a payout or cause a missed alert. A five-minute review is cheap insurance.
09A typical scenario
A trader writes the phone, Till number, ten models, prices and stock counts on one page, then signs up in a single sitting.
Illustrative example based on common cases, not a named vendor.
10Common mistakes
- Not knowing real stock numbers.
- Using someone else's M-Pesa number without agreement.
- Skipping photos.
11Quick checklist
- Write down contacts.
- Confirm payout details.
- List products and stock.
- Take photos.
12Frequently asked questions
Do I need a limited company?
Not necessarily. Check what Qyvea asks for at sign-up and the Vendor Terms.
Can I use a personal M-Pesa number?
Payout options include M-Pesa phone. Choose what suits your business and records.
Do I need a KRA PIN?
Keep one if you have it. Read our KRA guide.
What if I have no photos yet?
Take them with a phone. Our photo guide shows how.
This guide describes how supplying through Qyvea works at the time of writing. The Vendor Terms and the Sell on Qyvea page are the final word on fees, returns and payment. Examples marked illustrative are not real vendors or earnings.
