Quick answer
POS software is sold as a monthly or annual subscription, or as a one-time licence with optional support. Subscriptions usually include updates, cloud backup and support but keep charging. One-time licences cost more up front and may add fees for updates and support. Compare the total cost over three years, plus what happens if you stop paying.
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Shop all scanner products →Key takeaways
- Subscriptions spread cost and include updates.
- One-time licences cost more now and may add support fees.
- Compare three-year totals, not first-month price.
- Ask what happens to your data if you stop.
- Check eTIMS and tax updates are included.
01Compare the models
| Subscription | One-time licence | |
|---|---|---|
| Upfront cost | Low | Higher |
| Ongoing cost | Monthly or annual | Optional support or update fees |
| Updates | Usually included | May be extra |
| Backups | Often cloud-based and included | You manage them |
| If you stop paying | You may lose access | The software keeps working, unsupported |
| Best for | Growing and multi-branch businesses | Single shops with stable needs |
02Questions to ask
- What does the price include: updates, support, backups?
- Are tax and eTIMS updates covered?
- Can I export my data at any time?
- What does an extra till or branch cost?
- What is the support response time?
03Get a clear quote
When to call a professionalWe quote hardware, software and support clearly, so you can compare totals. Call 0113 301 244 or WhatsApp us.
04Frequently asked questions
Which is cheaper over time?
It depends on your size and how long you keep the system; compare the three-year totals.
Can I own my data?
You should be able to export it; ask before you buy.
What if the supplier disappears?
Prefer suppliers with local support and data export.
