Office equipment list for a new office in Kenya
Opening or moving an office means buying from a dozen suppliers, unless you use one. This checklist covers what a typical Kenyan office of 5–50 people needs, with live prices from our store: items on this page currently cost KES 2,520 to KES 8,910.
1. Printing
A shared multifunction printer (print, copy, scan) suits most offices; ink-tank printers cost least per page for colour, lasers are fastest for text.
Office printers · prices from the Qyvea store, updated 9 October 2026
2. Internet and Wi-Fi
One good router for small offices; for larger floors, add access points so the signal is strong in every room. Plan structured cabling for desks and printers.
Wi-Fi and routers · prices from the Qyvea store, updated 9 October 2026
3. Phones
IP phones connect to an IP-PBX or cloud PBX so calls transfer between desks and extensions work across branches.
IP phones · prices from the Qyvea store, updated 9 October 2026
4. Power backup
A UPS keeps computers, the router and phones running through short KPLC outages and protects them from surges. For long outages, add an inverter or solar backup.
UPS power backup · prices from the Qyvea store, updated 9 October 2026
5. Document security
A cross-cut shredder for payslips, contracts and customer records, as Kenya's Data Protection Act expects personal data to be disposed of securely. See shredder prices.
Paper shredders · prices from the Qyvea store, updated 9 October 2026
6. Security and access
Most offices also fit CCTV, a door access or biometric attendance system, and a fire alarm. Qyvea supplies and installs all of them, so the whole office is one order.
One supplier for the whole office
Buying for a business, school, hospital or SACCO? Qyvea is set up for organisation orders:
- Trade and bulk prices: open a free trade account or send a list, and we quote 10+ units within hours.
- One supplier for the whole job: equipment, delivery, installation and setup from the same team, with one invoice.
- Genuine stock with the manufacturer's warranty, and 7-day returns and exchanges.
- Delivery to every county; pay by M-Pesa, bank transfer, card or cash.
Send your list on WhatsApp or request a quote, and compare it with any other supplier.
Frequently asked questions
What equipment does a new office need in Kenya?
Typically computers, a multifunction printer, internet with Wi-Fi, IP phones, a UPS for power backup, a shredder, and security: CCTV, door access or biometric attendance and a fire alarm.
Can one supplier equip and install the whole office?
Yes. Qyvea supplies the equipment, delivers countrywide and installs networking, phones, CCTV, access control and power backup, with one quote and one invoice.