Biometrics & Attendance · Guide

Enrolment Day: Getting Everyone on the System

A morning of scanning, then a lifetime of records.

If two people can clock in for one, your payroll is a guess.

Read on: it takes a few minutes and could save you a lot more than that.

In this guide you will see:
  • Staff know what to expect
  • Two fingers or a face each
  • Confirm each person works
By Qyvea LimitedPublished 2026-10-19Updated 2026-10-192 min read
On this page01. The short version02. Four things to know03. Before and after04. In stock now05. Get a free survey06. FAQ
Enrolment Day: Getting Everyone on the System: illustration
Quick answer

A morning of scanning, then a lifetime of records. A time attendance terminal records each person with their own finger or face.

Real products, live prices, in stock now
See the actual productsLive prices from the Qyvea store
Shop all attendance terminals →

Key takeaways

  • Staff know what to expect
  • Two fingers or a face each
  • Confirm each person works
  • Start the next morning

01The short version

Announce ~ tell staff the dateScan ~ two fingers eachCheck ~ test each personGo live ~ next morning
Enrolment Day: Getting Everyone on the System

02Four things to know

PlanStaff know what to expect
ScanTwo fingers or a face each
TestConfirm each person works
LiveStart the next morning

03Before and after

Before

Chaos on day one
Staff locked out
Complaints

After

Planned enrolment
Staff ready
Smooth start
A hand at a reader

04In stock now

Attendance terminals in stock nowLive prices from the Qyvea store
Shop all attendance terminals →

05Get a free survey

When to call a professionalTell us about your site. We survey for free, quote in writing, then supply, install, configure and train. See the price guide. Call 0113 301 244 or WhatsApp us.

06Frequently asked questions

How long does enrolment take?

About a minute per person.

Can we enrol later?

Yes. New staff are added at any time.

What is a time attendance system?

It is a terminal at the door plus software. Staff scan a finger, face or card, the terminal records who arrived and when, and the software totals hours, lateness and overtime for payroll.

Can a terminal stop buddy punching?

Yes. A finger or face belongs to one person, so nobody can clock in for a friend the way they can with a card, a PIN or a paper register.

Why customers choose Qyvea

Genuine brandsManufacturer warranty on what we sell, so you are not gambling on the box.
One team, start to finishThe people who advise you also install and support it.
Fast answersWhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi.
Easy to buyPay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000.
Risk taken off you7-day returns and exchanges on products, and a workmanship warranty on installations.
Customers say soRated 4.6/5 from 57 Google reviews.

Your next step takes one minute: send us a photo of the place on WhatsApp and we will tell you what it needs.

Related articles

Biometrics & Attendance · Guide
Fingerprint Attendance Machine Not Reading? Worn or Dirty Fingerprints
Farm, factory and kitchen hands need a second method.
2 min readREAD FULL ARTICLE →
Biometrics & Attendance · Guide
Biometric Attendance System for Dairy and Food Processing Plants
Clean production starts with accurate shifts.
2 min readREAD FULL ARTICLE →
Biometrics & Attendance · Buying Guide
Best Biometric Attendance Machines
Real attendance terminal options, compared.
2 min readREAD FULL ARTICLE →
← PreviousEnd Payroll Disputes at Month EndNext →Fingerprint Attendance Machine Not Reading? Worn or Dirty Fingerprints

Need this system installed?

Talk to Qyvea. We design, install and maintain it.

Chat with us — 30 min response