--- title: "ZKTeco K40 Pro USB Download: Export Attendance Data | Qyvea" url: https://qyvea.co.ke/zkteco-k40-pro-usb-download-attendance-data description: "Download punches from a ZKTeco K40 Pro to a USB flash drive and load them into ZKBio Time.Net when there is no network. Steps, file tips and common mistakes." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/zkteco-k40-pro-usb-download-attendance-data for AI assistants. Prices and stock change; check the live page. 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A flash drive still gets your punches into the software. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKTeco%20K40%20Pro%3A%20Export%20Attendance%20Data%20With%20a%20USB%20Flash%20Drive.%20I%20need%20help%20with%20my%20ZKTeco%20K40%20Pro.) Quick answer Plug a FAT32 USB drive into the K40 Pro, open Menu > USB Disk Mgt (or similar), choose to download attendance data, then import the file on the PC through the software's USB import option. **Buy your ZKTeco K40 from Qyvea**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKTeco%20K40%20Pro%3A%20Export%20Attendance%20Data%20With%20a%20USB%20Flash%20Drive.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Format the drive as FAT32 if the terminal does not see it. - Download attendance and user data separately. - Import the file on the PC in the software. - Keep the drive for backup after each payroll run. ## What you need - A small USB flash drive, 32 GB or less is safest. - Formatted as FAT32. - Administrator access on the K40 Pro. ## Download the punches 1. Insert the flash drive into the K40 Pro USB port. 2. Press Menu and sign in as administrator. 3. Open **USB Disk Mgt** (the exact name varies by firmware). 4. Choose **Download Attendance Data** and, if asked, the date range. 5. Wait for the confirmation and remove the drive safely. ## Load them into the software 1. Plug the drive into the PC. 2. In ZKBio Time.Net look for an option to import data from a USB disk under the Device or Attendance menu. 3. Select the file the terminal produced and import. 4. Check Attendance > Transaction to confirm the punches arrived. **Tip**: If your version has no USB import, a network connection is the reliable route. See [connecting by LAN cable](https://qyvea.co.ke/zkteco-k40-pro-connect-to-pc-with-lan-cable). ## Copy users to another terminal The same menu can download user data and upload it to a second K40 or compatible terminal, which saves enrolling everyone twice. Always keep a copy of the files off the PC. ## Common problems - The terminal says the disk is not found: reformat to FAT32 or try a smaller drive. - The file imports but shows no people: employee IDs on the device must exist in the software, so sync users first. - Duplicate punches: importing the same file twice is normally harmless because identical punches are ignored, but check the transaction list. ## A typical scenario A construction site in Juja had no network at the gate hut. Every Friday the supervisor put a flash drive in the K40 Pro, downloaded the week's attendance, and the office loaded the file on payday. It was slower than a network, but it worked every week without fail. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - Using a drive formatted in NTFS or exFAT that the terminal cannot read. - Pulling the drive out before the copy finishes. - Importing before the employees exist in the software. - Not keeping the drive file as a backup. - Clearing the terminal before checking the import. ## Quick checklist 1. FAT32 flash drive 2. Download attendance data from USB Disk Mgt 3. Safely remove the drive 4. Import on the PC 5. Check the transaction list 6. Keep a copy of the file ## Frequently asked questions Which USB format does the K40 Pro use? FAT32 is the safe choice. Some terminals do not read NTFS or exFAT drives. Can I delete the records after downloading? Only after you have imported and backed them up. Clearing old records can also help when memory is full; see [memory full](https://qyvea.co.ke/zkteco-k40-pro-memory-full). Is USB download slower than the network? For a day's punches it is quick. For routine daily use the network is easier. Can I upload photos or screensavers by USB? Many ZKTeco terminals allow it from the same USB menu. Check your firmware's menu. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKTeco%20K40%20Pro%3A%20Export%20Attendance%20Data%20With%20a%20USB%20Flash%20Drive.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide How to Set the Date and Time on a ZKTeco K40 Pro A wrong clock means wrong lateness. Set it on the device or sync it from the PC. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkteco-k40-pro-set-date-and-time)[Biometrics & Attendance · Guide ZKBio Time.Net: How to Add a Device by TCP/IP Add the terminal, test the link and choose Reset or Merge for existing data. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkbio-time-net-add-device-tcp-ip)[Biometrics & Attendance · Guide ZKTime.Net vs ZKBio Time.Net vs Cloud Attendance: What Is the Difference? Which ZKTeco attendance software name means what, and which you should use. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkbio-time-net-vs-zktime-net-vs-cloud) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**Connect a ZKTeco K40 Pro to a PC with a LAN Cable**](https://qyvea.co.ke/zkteco-k40-pro-connect-to-pc-with-lan-cable)[Next →**: How to Set the Date and Time on a ZKTeco K40 Pro**](https://qyvea.co.ke/zkteco-k40-pro-set-date-and-time) ## Need this system installed? 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