--- title: "ZKBio Time.Net for Payroll: Hours, Overtime and Absence | Qyvea" url: https://qyvea.co.ke/zkbio-time-net-payroll-attendance-hours description: "How to pass hours, overtime and absence from ZKBio Time.Net into Kenyan payroll: what to export, monthly close routine and checks before you pay." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/zkbio-time-net-payroll-attendance-hours for AI assistants. Prices and stock change; check the live page. 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A fixed monthly routine makes sure they do. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Using%20ZKBio%20Time.Net%20for%20Payroll%3A%20Hours%2C%20Overtime%20and%20Absence.%20I%20need%20help%20with%20my%20ZKTeco%20K40%20Pro.) Quick answer Download punches, fix missing ones with approved manual records, calculate attendance, export the monthly summary to Excel and hand regular hours, overtime and absence days to payroll with a signed copy. **Buy your ZKTeco K40 from Qyvea**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Using%20ZKBio%20Time.Net%20for%20Payroll%3A%20Hours%2C%20Overtime%20and%20Absence.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Follow the same close routine each month. - Fix missed punches before calculating. - Export regular hours, OT and absence. - Keep a signed copy. ## Month-end routine 1. Download punches from all terminals ([download guide](https://qyvea.co.ke/zkbio-time-net-download-attendance-records)). 2. Review missing punches and add approved manual records ([manual punch](https://qyvea.co.ke/zkbio-time-net-manual-punch-missed-checkin)). 3. Check leave and holidays are entered. 4. Run Calculate for the month. 5. Export the monthly summary ([export](https://qyvea.co.ke/zkbio-time-net-export-report-to-excel)). 6. Managers sign off; payroll processes. ## What payroll needs - Employee ID and name. - Regular days or hours worked. - Overtime hours by rate type. - Absence and unpaid leave days. - Late and early minutes if deductions apply (per your policy). ## Match IDs Use the same employee number in payroll and in the software, so imports and lookups just work. ## Statutory items Attendance data supports, but does not replace, PAYE, NSSF, SHIF and housing levy calculations done in payroll software. Follow current Kenyan rules and talk to your accountant. ## Lock the month After sign-off, back up the database and keep the export. Do not edit that period again without a note. See [backup and restore](https://qyvea.co.ke/zkbio-time-net-database-backup-restore). ## A typical scenario A company ran the same checklist every 28th. Missing punches were fixed, the month was calculated, the summary exported and signed, and payroll closed on the 30th without last-minute edits. Errors fell month after month. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - Calculating before missing punches are fixed. - Using different IDs in payroll. - Editing a closed month. - Not signing off. - Skipping the backup. ## Quick checklist 1. Download all terminals 2. Fix missing punches 3. Leave and holidays checked 4. Calculate 5. Export and sign off 6. Back up ## Frequently asked questions Does ZKBio Time.Net integrate with payroll software? Usually through Excel or CSV export. Some payroll tools import these files. Can I pay daily workers from it? Yes: export daily hours and pay per day. Who should sign off the report? The line manager or HR, depending on your process. Can Qyvea set up a payroll-ready export? Yes. Message us with your payroll format and we will help. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Using%20ZKBio%20Time.Net%20for%20Payroll%3A%20Hours%2C%20Overtime%20and%20Absence.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide ZKBio Time.Net: The Daily Attendance Report See who was in, late or absent today and print it for the manager. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkbio-time-net-daily-attendance-report)[Biometrics & Attendance · Guide ZKBio Time.Net: Late Arrivals and Early Leavers Report Produce a clean list of lateness and early exits for the month. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkbio-time-net-late-early-report)[Biometrics & Attendance · Guide ZKBio Time.Net: Set Up Leave and Public Holidays Log leave and public holidays so reports mark the day correctly. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkbio-time-net-leave-and-holidays) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**ZKBio Time.Net: Export Attendance Reports to Excel or PDF**](https://qyvea.co.ke/zkbio-time-net-export-report-to-excel)[Next →**: ZKBio Time.Net: Monthly Summary and Time Card Reports**](https://qyvea.co.ke/zkbio-time-net-monthly-summary-report) ## Need this system installed? 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