--- title: "ZKBio Time.Net Leave and Public Holidays Setup | Qyvea" url: https://qyvea.co.ke/zkbio-time-net-leave-and-holidays description: "Record leave and Kenyan public holidays in ZKBio Time.Net so absent staff on approved leave are not marked absent and holiday pay is correct." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/zkbio-time-net-leave-and-holidays for AI assistants. Prices and stock change; check the live page. 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Tell the software. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKBio%20Time.Net%3A%20Set%20Up%20Leave%20and%20Public%20Holidays.%20I%20need%20help%20with%20my%20ZKTeco%20K40%20Pro.) Quick answer Under the Attendance menu add holidays (for example Madaraka Day, Mashujaa Day) and leave types, then record each leave period for the employee, and recalculate so reports show leave instead of absence. **Buy your ZKTeco K40 from Qyvea**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKBio%20Time.Net%3A%20Set%20Up%20Leave%20and%20Public%20Holidays.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Add Kenya's public holidays at the start of the year. - Record leave per employee and period. - Recalculate after any change. - Decide how holidays and overtime pay interact. ## Public holidays Add each holiday as a date (and name) so the software does not mark an unworked day as absence. Kenya's usual list includes New Year's Day, Labour Day, Madaraka Day, Mashujaa Day, Jamhuri Day, Christmas and Boxing Day, plus Good Friday, Easter Monday and Eid holidays that move yearly. Check the official gazette each year for dates. ## Leave types - Annual leave - Sick leave - Maternity or paternity leave - Compassionate or unpaid leave Create the types your policy uses so reports can separate them. ## Record leave 1. Open the leave or holiday area under the Attendance menu. 2. Pick the employee and leave type. 3. Enter start and end dates. 4. Save and recalculate for that period. **Tip**: Leave rules vary by version; follow the menu names you see. ## Pay and overtime If staff work on a public holiday, your holiday overtime rate may differ. Decide the rule with HR first. See [overtime calculation](https://qyvea.co.ke/zkbio-time-net-overtime-calculation). ## Check the result Run reports for the month and confirm leave days are not listed as absent. If they are, the leave record or the shift assignment is missing; see [absent though punched](https://qyvea.co.ke/zkbio-time-net-absent-though-punched). ## A typical scenario On Mashujaa Day an office was closed, yet reports marked everyone absent. Adding the holiday date to the software and recalculating cleared the false absences and removed a payroll argument. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - Forgetting to add moving holidays like Eid. - Recording leave but not recalculating. - Treating public holidays as normal days. - Using the wrong leave type. - Overlapping leave records. ## Quick checklist 1. Holidays added yearly 2. Leave types created 3. Leave recorded per employee 4. Recalculated 5. Reports checked 6. HR approvals filed ## Frequently asked questions Does the terminal know about holidays? No. Holidays and leave live in the software and affect calculation only. Can I import a list of holidays? Add them manually or from your version's import tool if available. What about half-day leave? Many versions allow a part-day leave with hours; check your leave form. Is this a payroll system? No. It supplies attendance data to payroll. See [payroll hours](https://qyvea.co.ke/zkbio-time-net-payroll-attendance-hours). This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKBio%20Time.Net%3A%20Set%20Up%20Leave%20and%20Public%20Holidays.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide How to Enrol a Fingerprint on a ZKTeco K40 Pro Enrol two fingers per person, at the terminal or from the software. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkteco-k40-pro-enroll-fingerprint)[Biometrics & Attendance · Guide ZKBio Time.Net: How to Add an Employee Create the employee record, link the area and sync it to the terminal. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkbio-time-net-add-employee)[Biometrics & Attendance · Guide How to Set the Date and Time on a ZKTeco K40 Pro A wrong clock means wrong lateness. Set it on the device or sync it from the PC. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkteco-k40-pro-set-date-and-time) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**ZKBio Time.Net: Set Up a Night Shift That Crosses Midnight**](https://qyvea.co.ke/zkbio-time-net-night-shift-setup)[Next →**: ZKBio Time.Net: Add a Manual Punch for a Missed Check-In or Check-Out**](https://qyvea.co.ke/zkbio-time-net-manual-punch-missed-checkin) ## Need this system installed? 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