--- title: "ZKBio Time.Net: How to Add Employees | Qyvea" url: https://qyvea.co.ke/zkbio-time-net-add-employee description: "Add employees in ZKBio Time.Net: unique employee ID, name, department, area, privileges and pay mode, then sync to the K40 Pro so they can punch." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/zkbio-time-net-add-employee for AI assistants. Prices and stock change; check the live page. 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[Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKBio%20Time.Net%3A%20How%20to%20Add%20an%20Employee.%20I%20need%20help%20with%20my%20ZKTeco%20K40%20Pro.) Quick answer Go to Personnel > Employee > Add, enter a unique Employee ID, name, department and hire date, set Area to the K40 Pro's area, then Save and run Sync Data so the terminal knows the person. **Buy your ZKTeco K40 from Qyvea**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKBio%20Time.Net%3A%20How%20to%20Add%20an%20Employee.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Employee ID must be unique and match the terminal. - Set the Area or they cannot punch on that device. - Leave privilege as Employee for normal staff. - Sync after adding. ## Prepare the list Use the payroll number as the ID. Keep it plain digits, no leading zeros unless you are consistent. Create departments first so each person has a home. See [departments and areas](https://qyvea.co.ke/zkbio-time-net-departments-and-areas). ## Add one employee 1. Open **Personnel > Employee > Add**. 2. Type the **Employee ID** (a unique number). 3. Enter first and last name. 4. Choose the **Department** and enter the hire date. 5. Set **Pay Mode** (Wage or Salary) if your version asks. 6. Set the **Area** that holds your terminal. 7. Keep **Device Privilege** as Employee, and click **: Save**. **Figure 1.** The Add Employee form. ## Add many at once For more than a handful, use the import option. See [import employees from Excel](https://qyvea.co.ke/zkbio-time-net-import-employees-excel). ## Get them onto the terminal Run Device > Sync Data with employee information ticked, for the right area. Then enrol fingerprints ([enrol guide](https://qyvea.co.ke/zkteco-k40-pro-enroll-fingerprint)). ## Common mistakes - Different IDs in software and terminal: two people, half the punches. See [duplicate IDs](https://qyvea.co.ke/zkbio-time-net-duplicate-employee-id). - Forgetting the area: the person exists but is not allowed on that device. - Giving everyone Administrator privilege: anyone can then change terminal settings. ## A typical scenario A security company added 60 guards. Using each guard's payroll number as ID meant payroll matched the attendance reports line for line. A contractor who had used his own numbering earlier needed a clean-up that took a full day. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - Using phone numbers or names as IDs. - Leaving out the area so the person cannot punch. - Making many staff administrators. - Adding staff to the wrong department. - Not syncing after adding. ## Quick checklist 1. Unique ID from payroll 2. Department chosen 3. Area set 4. Privilege as Employee 5. Saved and synced 6. Fingerprint enrolled ## Frequently asked questions What is a good employee ID? The payroll number, in digits only, unique across the company. Can I change an ID later? It is risky because old punches keep the old ID. Prefer to keep IDs fixed. How do I add a casual worker for one day? Add them as a normal employee and delete or disable them afterwards. Can the employee punch before I sync? Not on the terminal unless they were created there. Sync first. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20ZKBio%20Time.Net%3A%20How%20to%20Add%20an%20Employee.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide How to Delete a User or Fingerprint on a ZKTeco K40 Pro Remove leavers cleanly from the terminal and the software without losing old records. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkteco-k40-pro-delete-user)[Biometrics & Attendance · Guide ZKBio Time.Net: Set Up Departments and Areas Departments organise people; areas organise devices and sites. Set both first. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkbio-time-net-departments-and-areas)[Biometrics & Attendance · Guide Where to Install a ZKTeco K40 Pro: Height, Light, Power and Network Height, light, power and network: the installer's checklist for a good fingerprint terminal position. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/zkteco-k40-pro-where-to-install) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**How to Enrol a Fingerprint on a ZKTeco K40 Pro**](https://qyvea.co.ke/zkteco-k40-pro-enroll-fingerprint)[Next →**: ZKBio Time.Net: Import Employees From Excel**](https://qyvea.co.ke/zkbio-time-net-import-employees-excel) ## Need this system installed? 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