--- title: "Time Attendance for Shopping Malls in Kenya | Qyvea" url: https://qyvea.co.ke/time-attendance-system-for-shopping-malls-and-arcades-kenya description: "Fingerprint time attendance for shopping malls in Kenya: shifts, terminal position, ZKBio Time.Net setup and payroll reports." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/time-attendance-system-for-shopping-malls-and-arcades-kenya for AI assistants. Prices and stock change; check the live page. 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[Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Shopping%20Malls%20and%20Arcades%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20time%20attendance%20system%20for%20my%20malls%20and%20arcades.) Quick answer A time attendance system for malls and arcades is a fingerprint terminal at the staff entrance, ZKBio Time.Net on a PC, and timetables that match how your people really work. Staff scan in and out, and the software calculates late, early and overtime hours for payroll. **Get a ZKTeco attendance terminal for your business**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Shopping%20Malls%20and%20Arcades%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Match the timetable to the real shift pattern. - Put the terminal where everyone passes. - Enrol every worker, including casuals. - Check the first week's report before paying from it. ## Why malls and arcades need a time attendance record A mall opens on a fixed hour, and every cleaner, guard and tenant-support worker has to be in place before the doors do. - Cleaning, security and maintenance contractors report to different supervisors - Early opening shifts are signed for by someone else - Management cannot prove who was on site when a complaint comes in A paper register or a verbal "I was here" cannot settle these. A fingerprint terminal records when each person actually arrives and leaves, and the software turns that into a report payroll can use. ## How attendance works at malls and arcades Malls run long trading days, so staff come in on early, mid and late shifts, seven days a week. Contract staff such as cleaners and guards are often employed by outside companies, but the mall still needs proof they were on site. Management office staff work normal hours; operations staff follow a rota that changes weekly. ## Where to put the terminal Put one terminal at the service entrance or staff gate where everyone enters, and a second at the management office. Do not put it on the customer entrance, because the staff route is quieter and easier to supervise. Count how many people arrive at the same time. If a queue forms at shift change, add a second terminal instead of asking staff to wait. See [where to install a ZKTeco K40 Pro](https://qyvea.co.ke/zkteco-k40-pro-where-to-install) and [how many employees one terminal can handle](https://qyvea.co.ke/zkteco-k40-pro-how-many-employees). ## Setting it up in ZKBio Time.Net This is the order we follow when we set up a system for malls and arcades. Each step has its own guide with screenshots. 1. Install the software, then [add the terminal over TCP/IP](https://qyvea.co.ke/zkbio-time-net-add-device-tcp-ip). 2. Create departments or areas that match how you are organised ([departments and areas](https://qyvea.co.ke/zkbio-time-net-departments-and-areas)). 3. Add staff one by one or [import them from Excel](https://qyvea.co.ke/zkbio-time-net-import-employees-excel), then [enrol their fingerprints](https://qyvea.co.ke/zkteco-k40-pro-enroll-fingerprint). 4. Make one department per contractor (cleaning, security, maintenance) so each can be reported separately, and set a three-shift rota. 5. Press Calculate and check the first day's report before you trust the numbers ([Calculate attendance](https://qyvea.co.ke/zkbio-time-net-calculate-attendance)). ## Reports you will actually use The operations manager checks the daily report first thing: who has not arrived for the early shift and which contractor is short. At month end the contractor reports back up invoices for hours supplied. They all come from the standard reports: [daily report](https://qyvea.co.ke/zkbio-time-net-daily-attendance-report), [late and early report](https://qyvea.co.ke/zkbio-time-net-late-early-report), and [export to Excel](https://qyvea.co.ke/zkbio-time-net-export-report-to-excel) for payroll. ## Supply and installation by Qyvea Qyvea Limited supplies ZKTeco attendance terminals, installs them, configures the software, enrols your staff and trains whoever runs payroll. We work in Nairobi and deliver countrywide. See [ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya) or [message us on WhatsApp](https://wa.me/254113301244) for a quote. ## Related guide A wider guide for this sector: [Biometric attendance for cleaning and facility companies](https://qyvea.co.ke/biometric-attendance-system-for-cleaning-companies-kenya). ## A typical scenario A mall operations manager noticed the cleaning contractor invoiced for twelve people each day, but the early shift always looked thinner. After putting a terminal at the staff gate, the first week's report showed only nine people punching on most mornings. The conversation with the contractor changed from opinion to a printed list. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - Putting the terminal at the customer entrance, where it is crowded and unsupervised. - Forgetting to enrol contractor staff because they are not on the mall payroll. - Using one department for everyone, which hides which contractor is short. ## Quick checklist 1. Count staff and entrances before you buy. 2. Write the working hours down as timetables. 3. Enrol everyone, including casual and part-time staff. 4. Run a one-week trial and compare it with your old register. 5. Name one person who owns the reports. ## Frequently asked questions Can contractor staff be included even though they are not our employees? Yes. Enrol them as a separate department. The report then shows hours per contractor, which you can compare with their invoice. How many terminals does a mall need? Usually one per staff entrance plus one at the management office. Add another if a queue forms at shift change. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Shopping%20Malls%20and%20Arcades%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide Time Attendance System for Hardware and Building Supply Shops in Kenya: Setup Guide Hardware shops open early for contractors, and one missing storekeeper can stall the whole morning. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-hardware-and-building-supply-shops-kenya)[Biometrics & Attendance · Guide Time Attendance System for Car Dealerships and Showrooms in Kenya: Setup Guide Showroom floors must be staffed before opening, and sales targets mean nothing if the team arrives late. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-car-dealerships-and-showrooms-kenya)[Biometrics & Attendance · Guide Attendance Machine for a Small Business in Kenya (Under 20 Staff) If you have fewer than twenty staff, you need less than you think, and a good record matters more, not less. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-machine-for-small-business-kenya) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**Attendance System for Multiple Branches in Kenya**](https://qyvea.co.ke/attendance-system-for-multiple-branches-kenya)[Next →**: Time Attendance System for Hardware and Building Supply Shops in Kenya: Setup Guide**](https://qyvea.co.ke/time-attendance-system-for-hardware-and-building-supply-shops-kenya) ## Need this system installed? 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