--- title: "Time Attendance for Catering and Events in Kenya | Qyvea" url: https://qyvea.co.ke/time-attendance-system-for-catering-and-event-companies-kenya description: "Fingerprint time attendance for catering and events in Kenya: shifts, terminal position, ZKBio Time.Net setup and payroll reports." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/time-attendance-system-for-catering-and-event-companies-kenya for AI assistants. Prices and stock change; check the live page. 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[Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Catering%20and%20Event%20Companies%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20time%20attendance%20system%20for%20my%20catering%20and%20event%20companies.) Quick answer A time attendance system for catering and event companies is a fingerprint terminal at the staff entrance, ZKBio Time.Net on a PC, and timetables that match how your people really work. Staff scan in and out, and the software calculates late, early and overtime hours for payroll. **Get a ZKTeco attendance terminal for your business**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Catering%20and%20Event%20Companies%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Match the timetable to the real shift pattern. - Put the terminal where everyone passes. - Enrol every worker, including casuals. - Check the first week's report before paying from it. ## Why catering and event companies need a time attendance record Event teams are assembled for a day, and the company needs to know who actually turned up and for how long. - Staff are hired per event - Start times depend on the event - Overtime on event nights is disputed A paper register or a verbal "I was here" cannot settle these. A fingerprint terminal records when each person actually arrives and leaves, and the software turns that into a report payroll can use. ## How attendance works at catering and event companies Catering firms have a core team of cooks and managers plus event staff hired for particular dates. Hours are long and irregular, with setup before and cleaning after the event. ## Where to put the terminal Put the terminal at the kitchen or main store where staff collect equipment, and use a manual punch for off-site events. Count how many people arrive at the same time. If a queue forms at shift change, add a second terminal instead of asking staff to wait. See [where to install a ZKTeco K40 Pro](https://qyvea.co.ke/zkteco-k40-pro-where-to-install) and [how many employees one terminal can handle](https://qyvea.co.ke/zkteco-k40-pro-how-many-employees). ## Setting it up in ZKBio Time.Net This is the order we follow when we set up a system for catering and event companies. Each step has its own guide with screenshots. 1. Install the software, then [add the terminal over TCP/IP](https://qyvea.co.ke/zkbio-time-net-add-device-tcp-ip). 2. Create departments or areas that match how you are organised ([departments and areas](https://qyvea.co.ke/zkbio-time-net-departments-and-areas)). 3. Add staff one by one or [import them from Excel](https://qyvea.co.ke/zkbio-time-net-import-employees-excel), then [enrol their fingerprints](https://qyvea.co.ke/zkteco-k40-pro-enroll-fingerprint). 4. Keep a core staff group and add event staff only for the dates they work. 5. Press Calculate and check the first day's report before you trust the numbers ([Calculate attendance](https://qyvea.co.ke/zkbio-time-net-calculate-attendance)). ## Reports you will actually use Use the overtime report after large events and monthly hours for event staff. They all come from the standard reports: [daily report](https://qyvea.co.ke/zkbio-time-net-daily-attendance-report), [late and early report](https://qyvea.co.ke/zkbio-time-net-late-early-report), and [export to Excel](https://qyvea.co.ke/zkbio-time-net-export-report-to-excel) for payroll. ## Supply and installation by Qyvea Qyvea Limited supplies ZKTeco attendance terminals, installs them, configures the software, enrols your staff and trains whoever runs payroll. We work in Nairobi and deliver countrywide. See [ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya) or [message us on WhatsApp](https://wa.me/254113301244) for a quote. ## A typical scenario A caterer paid event staff on a list prepared before the event. Several were paid for full nights but left early. Terminals at the kitchen showed arrival and departure and set realistic pay. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - Not recording off-site events. - Paying the planned hours instead of the actual hours. - Forgetting to remove event staff afterwards. ## Quick checklist 1. Count staff and entrances before you buy. 2. Write the working hours down as timetables. 3. Enrol everyone, including casual and part-time staff. 4. Run a one-week trial and compare it with your old register. 5. Name one person who owns the reports. ## Frequently asked questions What about events at remote venues? Use the kitchen terminal for departure and return, and a manual entry for the venue period. Can we add staff the day before? Yes. Enrol them when they collect uniforms or equipment. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Catering%20and%20Event%20Companies%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide Time Attendance System for Churches and Faith Organisations in Kenya: Setup Guide Church offices, schools and clinics employ staff who deserve clear records just like any other employer. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-churches-and-faith-organisations-kenya)[Biometrics & Attendance · Guide Time Attendance System for Pharmaceutical and Chemical Manufacturers in Kenya: Setup Guide Regulated plants must show who was in which area, and when, as part of good practice. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-pharmaceutical-and-chemical-manufacturers-kenya)[Biometrics & Attendance · Guide Attendance Machine for a Small Business in Kenya (Under 20 Staff) If you have fewer than twenty staff, you need less than you think, and a good record matters more, not less. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-machine-for-small-business-kenya) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**Time Attendance System for Car Washes and Laundries in Kenya: Setup Guide**](https://qyvea.co.ke/time-attendance-system-for-car-washes-and-laundries-kenya)[Next →**: Time Attendance System for Churches and Faith Organisations in Kenya: Setup Guide**](https://qyvea.co.ke/time-attendance-system-for-churches-and-faith-organisations-kenya) ## Need this system installed? 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