--- title: "Time Attendance for Ground Handling Firms in Kenya | Qyvea" url: https://qyvea.co.ke/time-attendance-system-for-airport-and-ground-handling-companies-kenya description: "Fingerprint time attendance for ground handling firms in Kenya: shifts, terminal position, ZKBio Time.Net setup and payroll reports." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/time-attendance-system-for-airport-and-ground-handling-companies-kenya for AI assistants. Prices and stock change; check the live page. 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[Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Airport%20and%20Ground%20Handling%20Companies%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20time%20attendance%20system%20for%20my%20ground%20handling%20and%20airport%20service%20companies.) Quick answer A time attendance system for ground handling and airport service companies is a fingerprint terminal at the staff entrance, ZKBio Time.Net on a PC, and timetables that match how your people really work. Staff scan in and out, and the software calculates late, early and overtime hours for payroll. **Get a ZKTeco attendance terminal for your business**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Airport%20and%20Ground%20Handling%20Companies%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Match the timetable to the real shift pattern. - Put the terminal where everyone passes. - Enrol every worker, including casuals. - Check the first week's report before paying from it. ## Why ground handling and airport service companies need a time attendance record Flights do not wait, so ground teams must be on time to the minute. - Early and night shifts - Airside access rules - Overtime when flights run late A paper register or a verbal "I was here" cannot settle these. A fingerprint terminal records when each person actually arrives and leaves, and the software turns that into a report payroll can use. ## How attendance works at ground handling and airport service companies Ground handling teams work rotating shifts around flight schedules. Security requirements may limit what can be installed airside. ## Where to put the terminal Place terminals at the staff entrance landside or in the approved staff area; follow airport rules. Count how many people arrive at the same time. If a queue forms at shift change, add a second terminal instead of asking staff to wait. See [where to install a ZKTeco K40 Pro](https://qyvea.co.ke/zkteco-k40-pro-where-to-install) and [how many employees one terminal can handle](https://qyvea.co.ke/zkteco-k40-pro-how-many-employees). ## Setting it up in ZKBio Time.Net This is the order we follow when we set up a system for ground handling and airport service companies. Each step has its own guide with screenshots. 1. Install the software, then [add the terminal over TCP/IP](https://qyvea.co.ke/zkbio-time-net-add-device-tcp-ip). 2. Create departments or areas that match how you are organised ([departments and areas](https://qyvea.co.ke/zkbio-time-net-departments-and-areas)). 3. Add staff one by one or [import them from Excel](https://qyvea.co.ke/zkbio-time-net-import-employees-excel), then [enrol their fingerprints](https://qyvea.co.ke/zkteco-k40-pro-enroll-fingerprint). 4. Set rotating shifts and an overtime rule for delays. 5. Press Calculate and check the first day's report before you trust the numbers ([Calculate attendance](https://qyvea.co.ke/zkbio-time-net-calculate-attendance)). ## Reports you will actually use Use daily reports to match staffing to flights. They all come from the standard reports: [daily report](https://qyvea.co.ke/zkbio-time-net-daily-attendance-report), [late and early report](https://qyvea.co.ke/zkbio-time-net-late-early-report), and [export to Excel](https://qyvea.co.ke/zkbio-time-net-export-report-to-excel) for payroll. ## Supply and installation by Qyvea Qyvea Limited supplies ZKTeco attendance terminals, installs them, configures the software, enrols your staff and trains whoever runs payroll. We work in Nairobi and deliver countrywide. See [ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya) or [message us on WhatsApp](https://wa.me/254113301244) for a quote. ## A typical scenario A handling company wanted evidence for late flight overtime claims. Records matched the flight delay logs. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - Installing without airport approval. - Ignoring night shifts. - Not recording overtime reasons. ## Quick checklist 1. Count staff and entrances before you buy. 2. Write the working hours down as timetables. 3. Enrol everyone, including casual and part-time staff. 4. Run a one-week trial and compare it with your old register. 5. Name one person who owns the reports. ## Frequently asked questions Do we need airport approval? Check with airport security before installing airside. Can it handle rotating shifts? Yes, with a shift pattern. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Time%20Attendance%20System%20for%20Airport%20and%20Ground%20Handling%20Companies%20in%20Kenya%3A%20Setup%20Guide.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide Time Attendance System for Clearing and Forwarding Firms in Kenya: Setup Guide Port and border staff work long and irregular hours, and clients want proof of response. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-clearing-and-forwarding-firms-kenya)[Biometrics & Attendance · Guide Time Attendance System for Solar and Electrical Contractors in Kenya: Setup Guide Installation teams leave the yard early and work on client sites all day. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-solar-and-electrical-contractors-kenya)[Biometrics & Attendance · Guide Attendance System for 100 Employees in Kenya With a hundred staff, planning matters more than the device you choose. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-system-for-100-employees-kenya) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**Time Attendance System for Cement and Building Material Plants in Kenya: Setup Guide**](https://qyvea.co.ke/time-attendance-system-for-cement-and-building-material-plants-kenya)[Next →**: Time Attendance System for Clearing and Forwarding Firms in Kenya: Setup Guide**](https://qyvea.co.ke/time-attendance-system-for-clearing-and-forwarding-firms-kenya) ## Need this system installed? 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