--- title: "POS System Features Checklist for Kenyan Businesses | Qyvea" url: https://qyvea.co.ke/pos-system-features-checklist-kenya description: "A practical checklist of POS features to ask for in Kenya: payments, eTIMS, stock, reports, users, offline mode, hardware support and aftercare." updated: 2026-10-17 --- > Markdown copy of https://qyvea.co.ke/pos-system-features-checklist-kenya for AI assistants. Prices and stock change; check the live page. 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Every typed price is a chance for a mistake, and every mistake is money. Read on: it takes a few minutes and could save you a lot more than that. **In this guide you will see:** - Match features to your business, not to a brochure. - Ask for a demo on your own products. - User permissions stop theft and mistakes. Quick answer Before buying a POS, check payments (cash, M-Pesa, card), tax receipts and eTIMS support, stock control, reports, user permissions, offline mode, hardware support, data backup and aftercare. Tick what you need today and what you will need within two years, then compare quotes against that list. [Photo: John Cameron / Unsplash](https://unsplash.com/photos/JWEwaHqSAHU) Why this matters now ## Each week without records is a week of money you cannot trace. ### If you wait - Cash, stock and receipts that never agree - Queues because every price is typed - Mistakes you find out about at month end ### What you get - Scan and sell in seconds - Stock updates with every sale - An end-of-day report for each cashier [Syble 1D Laser Barcode](/products/syble-1d-laser-barcode-scanner-38726 "Syble 1D Laser Barcode Scanner")[SAM4S Sapphire-A60 Android POS](/products/sam4s-sapphire-a60-android-pos-terminal-10002583 "SAM4S Sapphire-A60 Android POS Terminal")[NT-8330 80mm Thermal Printer](/products/nt-8330-80mm-thermal-printer-10002335 "NT-8330 80mm Thermal Printer") [Get my free quote on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20POS%20System%20Features%20Checklist.%20I%20want%20a%20POS%20system%20sorted.%20Can%20you%20help%3F)Reply usually within 30 minutes. Free site survey in Nairobi and nearby counties. Real products, live prices, in stock now ## Key takeaways - Match features to your business, not to a brochure. - Ask for a demo on your own products. - User permissions stop theft and mistakes. - Reports should be readable by the owner, not just an accountant. - Ask who supports you after installation. ## The checklist | Area | Ask | | --- | --- | | Payments | Cash, M-Pesa, card, split payments, credit sales | | Tax | eTIMS support and VAT handling; confirm with KRA or your accountant | | Stock | Barcodes, variants, units, reorder alerts, stock counts | | Staff | Logins, roles, discount and void control | | Reports | Sales by item, hour, cashier, payment method and profit | | Customers | Accounts, credit limits, loyalty | | Offline | Works without internet and syncs later | | Hardware | Printers, scanners and drawers it supports | | Backup | Where data is stored and how it is backed up | | Support | Training, helpline and repair | ## Features by business type - Restaurants: table orders, kitchen printing, splitting bills. - Pharmacies: batch and expiry. - Supermarkets: fast scanning, weighing scales, promotions. - Chains: central pricing and stock transfers. - Field sales: mobile POS and route reports. ## Get a spec **When to call a professional**: Send us your list and we will turn it into a written quote. Call [0113 301 244](tel:+254113301244) or [WhatsApp us](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20need%20help%20with%20a%20POS%20specification). ## Frequently asked questions Do I need every feature? No; pick what matches your business and leave out what you will not use. How do I test a POS? Ask for a demo with your own products and have a cashier try it. Can I add features later? Often yes, depending on the software; ask what is upgradeable. ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Shopping Guides · Guide What Hardware Do I Need for a POS Till? The complete list of till hardware, with live stock below. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/pos-hardware-checklist-kenya)[Shopping Guides · Guide How Do I Choose the Right POS System for My Business? Ten questions that separate a POS you will use from one that sits unused. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/how-to-choose-a-pos-system-kenya)[Shopping Guides · Buying Guide POS System Cost Breakdown for Kenya The terminal is only part of the bill. Here is everything a complete POS setup includes. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/pos-system-cost-breakdown-kenya) ### Related services [POS Systems](https://qyvea.co.ke/pos-systems)[System Integration](https://qyvea.co.ke/system-integration)[Networking & Cabling](https://qyvea.co.ke/networking) ### Related products [POS system prices](https://qyvea.co.ke/pos-system-price-in-kenya)[Receipt printer prices](https://qyvea.co.ke/receipt-printer-price-in-kenya)[Barcode scanner prices](https://qyvea.co.ke/barcode-scanner-price-in-kenya) ### Related projects [Real Qyvea case studies](https://qyvea.co.ke/projects#case-studies) [← Previous**POS System Cost Breakdown for Kenya**](https://qyvea.co.ke/pos-system-cost-breakdown-kenya)[Next →**: POS System Installation in Kenya**](https://qyvea.co.ke/pos-system-installation-in-kenya) ## Want help choosing? Send us your budget on WhatsApp and we'll suggest what's in stock, with delivery across Kenya. Chat with us — 30 min response --- **Qyvea Limited** · Westlands, Nairobi, Kenya (delivery only, no walk-in pickup) · serving all 47 counties Phone/WhatsApp: [+254 113 301 244](https://wa.me/254113301244) · Email: info@qyvea.co.ke · Shop: [qyvea.co.ke/products](https://qyvea.co.ke/products) · Facts: [qyvea.co.ke/qyvea-facts](https://qyvea.co.ke/qyvea-facts)