--- title: "How to Set Up a POS System in Your Shop: A Step-by-Step Checklist for Kenya | Qyvea" url: https://qyvea.co.ke/pos-setup-checklist-kenya description: "POS setup checklist for Kenyan shops: hardware, software, products, prices, tax codes, staff accounts, M-Pesa, testing and go-live day tips. Live prices, free Nairobi delivery over KES 5,000 and 7-day returns." updated: 2026-10-17 --- > Markdown copy of https://qyvea.co.ke/pos-setup-checklist-kenya for AI assistants. Prices and stock change; check the live page. 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A simple go-live plan so your first day on POS runs smoothly. A queue at your till is a sale walking out of the door. Read on: it takes a few minutes and could save you a lot more than that. **In this guide you will see:** - Hardware first, then software. - Load products, prices and tax codes. - Set staff roles and passwords. Quick answer A smooth POS launch follows steps: set up hardware, install software, load products and prices, set tax codes and payment types, create staff accounts, test sales and refunds, train staff and run the old and new methods side by side for a few days. Plan go-live for a quiet time and keep a manual backup. [Photo: John Cameron / Unsplash](https://unsplash.com/photos/JWEwaHqSAHU) Why this matters now ## Each week without records is a week of money you cannot trace. ### If you wait - Cash, stock and receipts that never agree - Queues because every price is typed - Mistakes you find out about at month end ### What you get - Scan and sell in seconds - Stock updates with every sale - An end-of-day report for each cashier [Syble 1D Laser Barcode](/products/syble-1d-laser-barcode-scanner-38726 "Syble 1D Laser Barcode Scanner")[SAM4S Sapphire-A60 Android POS](/products/sam4s-sapphire-a60-android-pos-terminal-10002583 "SAM4S Sapphire-A60 Android POS Terminal")[NT-8330 80mm Thermal Printer](/products/nt-8330-80mm-thermal-printer-10002335 "NT-8330 80mm Thermal Printer") [Get my free quote on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20How%20Do%20I%20Set%20Up%20a%20New%20POS%20in%20My%20Shop%3F.%20I%20want%20a%20POS%20system%20sorted.%20Can%20you%20help%3F)Reply usually within 30 minutes. Free site survey in Nairobi and nearby counties. Real products, live prices, in stock now ## Key takeaways - Hardware first, then software. - Load products, prices and tax codes. - Set staff roles and passwords. - Test sales, refunds and M-Pesa. - Go live at a quiet time with a backup plan. ## What to look for before you buy 1. **Install hardware**: Screen, scanner, printer, drawer and UPS. 2. **Install software**: Licence, branch and tax settings. 3. **Load products**: Import from a spreadsheet or scan barcodes. 4. **Create staff roles**: Cashier, supervisor, owner with different permissions. 5. **Test**: Sales, discounts, returns and each payment type. 6. **Train**: Short sessions with practice sales. 7. **Go live**: Run the first days with a supervisor and a manual backup. ## What a Qyvea POS quote includes **Needs check**: Products, staff, branches and how you sell today. **Hardware**: Touchscreen or PC, receipt printer, barcode scanner, cash drawer, UPS. **Software**: Sales, stock, reports and tax-compliant receipts. **Setup and training**: Products loaded, staff trained, support after go-live. Tell us what you sell and how many tills you need. Hardware is in the store with live prices; we quote software, setup and training per business. See also the [complete POS guide](https://qyvea.co.ke/pos-system-kenya) and [POS system prices](https://qyvea.co.ke/pos-system-price-in-kenya). ## Where these figures come from Figures are indicative and change often; confirm with a written quote. Sources checked October 2026: [DEV Community: eTIMS Kenya complete guide for business owners, 2026](https://dev.to/veira_59608bdb2de0135bea1/etims-kenya-the-complete-guide-for-business-owners-in-2026-and-why-your-pos-system-is-the-key-84p). ## Best prices in stock today Prices update live from the Qyvea store. Tap any product to see full specs, stock and delivery options, or [ask us on WhatsApp](https://wa.me/254113301244) for a recommendation. ## Buying for a business? We supply in bulk ### One supplier for your whole business - **Bulk and repeat orders**: send your list on WhatsApp and get a written quotation, usually within 2 hours - **Printable quotations** straight from the [online store](https://qyvea.co.ke/products) for your approval process - **Thousands of products**: IT, phones, appliances, security, solar and networking from one supplier - **Delivery across Kenya**, plus installation and setup by Qyvea technicians where needed - **After-sales support**: warranty claims handled with you, and maintenance for installed systems [Get a business quote →](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%27d%20like%20a%20bulk%20quote%20for%20my%20business) ## Why buy from Qyvea ### Why Kenyans buy from Qyvea - **Genuine branded products** sold with the manufacturer's warranty (typically 6–24 months, varies by product) - **7-day returns and exchanges**; damaged or wrong item? Report it within 48 hours for a free replacement or full refund - **Pay with M-Pesa, bank transfer or card**; refunds go back the same way - **Free delivery in Nairobi** on orders over KES 5,000, and delivery across Kenya - **Delivered to your door**, dispatched once payment is confirmed, rated 4.6/5 from 57 Google reviews ([bought from us? leave a review](https://g.page/r/CY2LNNqrlgV5EBM/review)) - **Talk to a person** on WhatsApp [0113 301 244](https://wa.me/254113301244), usually within 30 minutes Full details: [return & refund policy](https://qyvea.co.ke/return-policy). ## Frequently asked questions How long does setup take? A single till can be running in a day; large product lists take longer. Can you load my products for me? Yes, we can import from your spreadsheet or price list. ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Shopping Guides · Guide What Is a POS System and What Should a Kenyan Business Buy? Everything about POS in Kenya: what it includes, how to choose and how to get set up. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/pos-system-kenya)[Shopping Guides · Guide What Hardware Do I Need for a POS Till? The complete list of till hardware, with live stock below. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/pos-hardware-checklist-kenya)[Shopping Guides · Guide How Do I Choose the Right POS System for My Business? Ten questions that separate a POS you will use from one that sits unused. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/how-to-choose-a-pos-system-kenya) ### Related services [Qyvea Online Store](https://qyvea.co.ke/products) ### Related products [Browse the Qyvea shop](https://qyvea.co.ke/products) ### Related projects [Real Qyvea case studies](https://qyvea.co.ke/projects#case-studies) [← Previous**How Do I Secure My Rental Property as a Landlord?**](https://qyvea.co.ke/secure-rental-property-landlord-kenya)[Next →**: How Do I Stop My Water Pump Burning Out From Running Dry?**](https://qyvea.co.ke/protect-water-pump-from-dry-running-kenya) ## Buying for a business? Send us your list. We'll quote, deliver across Kenya and set everything up. Chat with us — 30 min response --- **Qyvea Limited** · Westlands, Nairobi, Kenya (delivery only, no walk-in pickup) · serving all 47 counties Phone/WhatsApp: [+254 113 301 244](https://wa.me/254113301244) · Email: info@qyvea.co.ke · Shop: [qyvea.co.ke/products](https://qyvea.co.ke/products) · Facts: [qyvea.co.ke/qyvea-facts](https://qyvea.co.ke/qyvea-facts)