--- title: "Overtime Control: Pay for Real Overtime Only | Qyvea" url: https://qyvea.co.ke/overtime-control-kenya description: "Approved overtime is fair. Unrecorded overtime is a leak. A short visual guide for Kenya: rule, record, approve." updated: 2026-10-19 --- > Markdown copy of https://qyvea.co.ke/overtime-control-kenya for AI assistants. Prices and stock change; check the live page. 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Unrecorded overtime is a leak. Are you paying for hours nobody worked? Read on: it takes a few minutes and could save you a lot more than that. **In this guide you will see:** - Set the overtime rule in the system - Real clock-out times - Managers review Quick answer Approved overtime is fair. Unrecorded overtime is a leak. A time attendance terminal records each person with their own finger or face. [Photo: George Prentzas / Unsplash](https://unsplash.com/photos/SRFG7iwktDk) Why this matters now ## Each pay period on paper records is another one you cannot check. ### If you wait - Colleagues clocking in for each other - Payroll built from paper and guesses - Disputes with no proof either way ### What you get - The person's own finger or face is the check - Reports ready for payroll - Fewer arguments at month end [ZKTeco K40 Fingerprint Time](/products/zkteco-k40-fingerprint-time-attendance-terminal-67 "ZKTeco K40 Fingerprint Time Attendance Terminal")[ZKTeco Mifare Cards](/products/zkteco-mifare-cards-11310 "ZKTeco Mifare Cards") [Get my free quote on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Overtime%20Control%3A%20Pay%20for%20Real%20Overtime%20Only.%20I%20want%20biometric%20attendance%20sorted.%20Can%20you%20help%3F)Reply usually within 30 minutes. Free site survey in Nairobi and nearby counties. Real products, live prices, in stock now ## Key takeaways - Set the overtime rule in the system - Real clock-out times - Managers review - Reports feed payroll ## The short version Rule ~ what counts as overtimeRecord ~ clock out timeApprove ~ manager signs offPay ~ from the report ## Four things to know **Rule**: Set the overtime rule in the system **Record**: Real clock-out times **Approve**: Managers review **Pay**: Reports feed payroll ## Before and after #### Before Overtime claimed on paper Hard to verify Costs creep up #### After Overtime from records Approved and clear Costs under control ## In stock now ## Get a free survey **When to call a professional**: Tell us about your site. We survey for free, quote in writing, then supply, install, configure and train. See the [price guide](https://qyvea.co.ke/biometrics). Call [0113 301 244](tel:+254113301244) or [WhatsApp us](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20need%20help%20with%20a%20time%20attendance%20terminal). ## Frequently asked questions Can it calculate overtime automatically? Yes, from the rules you set. Can it handle public holidays? Yes. Holiday rules are set in the software. Does it work in a power cut or without internet? Yes. Terminals store punches and sync when power and network return. A small UPS covers short cuts. Do staff need to be trained? Enrolment takes about a minute per person, and we train HR and managers on the reports. ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide Biometric Attendance System for Garages and Workshops Bays only earn when mechanics are in them. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/biometric-attendance-system-for-garages-and-workshops-kenya)[Biometrics & Attendance · Guide Biometric Attendance System for Restaurants and Cafes Busy kitchens deserve fair pay and fair rules. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/biometric-attendance-system-for-restaurants-kenya)[Biometrics & Attendance · Buying Guide Best Biometric Attendance Machines Real attendance terminal options, compared. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/best-biometric-attendance-machine-kenya) ### Related services [Biometric Access Control](https://qyvea.co.ke/biometrics)[Time & Attendance](https://qyvea.co.ke/time-attendance-systems-kenya)[Access Control](https://qyvea.co.ke/door-access-control-kenya) ### Related products [Browse the Qyvea shop](https://qyvea.co.ke/products) ### Related projects [Real Qyvea case studies](https://qyvea.co.ke/projects#case-studies) [← Previous**Is a Biometric Attendance System Legal in Kenya?**](https://qyvea.co.ke/is-biometric-attendance-legal-in-kenya)[Next →**: Shifts, Overtime & Attendance Reports**](https://qyvea.co.ke/attendance-shifts-overtime-reports-kenya) ## Need this system installed? 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