--- title: "How to Plan an IP Intercom and Phone System | Qyvea" url: https://qyvea.co.ke/how-to-plan-and-quote-an-ip-intercom-and-sip-phone-system-for-a-hospital-kenya description: "A planning and quoting checklist for an IP intercom and SIP phone system in a Kenyan hospital: count desks, wards and doors, then match devices, cabling, power and support." updated: 2026-10-29 --- > Markdown copy of https://qyvea.co.ke/how-to-plan-and-quote-an-ip-intercom-and-sip-phone-system-for-a-hospital-kenya for AI assistants. Prices and stock change; check the live page. 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Write three numbers: desks, wards and doors. You are already halfway to a quote. Read on: it takes a few minutes and could save you a lot more than that. **In this guide you will see:** - No count, no real quote - Doors forgotten - Network ignored Quick answer To quote an IP intercom and SIP phone system, count desks, wards, doors and handsets, then match each to a device, and plan the network cable, power and support. [Photo: Osman İçli / Unsplash](https://unsplash.com/photos/H_ftZH-gOJY) Why this matters now ## The easiest time to find a missing door is before the installer arrives. ### If you wait - Quotes built on guesses - Doors discovered after installation - No plan for support when it fails ### What you get - A counted list suppliers can compare line by line - The right devices in the right places - A support plan before the first call [Fanvil A320i Android Touch](/products/fanvil-a320i-android-touch-screen-console-ip-phone-3950 "Fanvil A320i Android Touch Screen Console IP Phone")[Fanvil A12 IP Audio](/products/fanvil-a12-ip-audio-intercom-3943 "Fanvil A12 IP Audio Intercom")[Fanvil W610D Portable IP](/products/fanvil-w610d-portable-ip-dect-phone-922 "Fanvil W610D Portable IP DECT Phone") [Get my free quote on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20How%20to%20Plan%20and%20Quote%20an%20IP%20Intercom%20and%20SIP%20Phone%20System%20for%20a%20Hospital.%20I%20want%20an%20IP%20intercom%20and%20phone%20system%20sorted.%20Can%20you%20help%3F)Reply usually within 30 minutes. Free site survey in Nairobi and nearby counties. Real products, live prices, in stock now ## Key takeaways - No count, no real quote - Doors forgotten - Network ignored - No support plan ## The moment that matters The hardest part of buying a communication system is not choosing a device. It is knowing what you need, and most hospitals have never counted. How many desks need a phone? Which doors need a station? Which wards should share a number? A quote without those answers is a guess, and a guess that is wrong shows up after installation, when it is expensive to correct. A one-page count fixes it. ## What waiting really takes **No count, no real quote**: Suppliers guess, and the guess is yours. **Doors forgotten**: Added later at extra work. **Network ignored**: Devices that cannot be powered or reached. **No support plan**: Nobody to call when it fails. ## Picture the day after Do the count and everything else follows. Desks, wards, doors and handsets become a list. Each line gets a device and a quantity. The network and power needs fall out of the list. Quotes from different suppliers can now be compared line by line. You decide with the facts, and the installer builds what you counted. That is how a communication system gets right the first time. ## How a call travels How a call travels Walk the hospitalDesks, wards, doors, handsets Write the call planWho rings whom, and after hours Match devices to linesPhones, intercoms, door stations, speakers, handsets Plan cable, power and backupNetwork, switches, battery backup Quote, install, test and trainOne written list, every call tested ## What to check before you buy | Check | Why it matters | | --- | --- | | Desks and phones | One line per desk and ward | | Door stations | One per controlled door | | Handsets | Per nurse or role on each shift | | Network and power | Cable, switches, backup for the core | | Support | Response time and spares | | Backup power | The core stays up in a power cut | | Support | Who repairs it, and how fast | ## How we set it up 1. **Walk the hospital**: We note every ward, desk, door and the routes staff walk to talk to each other. 2. **Draw the call plan**: Who rings whom, which desks share a number and where calls go if unanswered. 3. **Cable and power**: Network cable to every device, with power over the cable where the model supports it, and backup power for the core. 4. **Fit and configure**: Intercoms, phones and handsets installed, named and set up. 5. **Test every point**: A call from every device to every group, including after-hours routing. 6. **Train each shift**: A short session at shift change, then a check after two weeks. ## What we supply We design, supply and install IP intercoms, SIP desk phones, wireless handsets, ceiling speakers and the network behind them for hospitals, clinics and care homes. We stock Fanvil IP phones and intercoms and can quote other brands where they fit your site better. Send us a plan or a photo of your nurses' station and we reply with a written quote. ## Your first small step Take ten minutes and write three numbers: how many desks, how many wards, how many doors. Send them to us on WhatsApp. That is enough for a first sketch, and the survey will do the rest. **When to call a professional**: Tell us about your wards, desks and doors. We survey free in Nairobi and nearby counties and quote the full setup, supplied, delivered and installed if you want it. Call [0113 301 244](tel:+254113301244) or [WhatsApp us](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20need%20help%20with%20How%20to%20Plan%20and%20Quote%20an%20IP%20Intercom%20and%20SIP%20Phone%20System%20for%20a%20Hospital). ## Frequently asked questions What do you need from us to quote? Number of wards, desks and doors, and a plan or photos. A free survey completes it. Do you survey first? Yes. We survey Nairobi and nearby counties and arrange visits elsewhere. Can we phase it? Yes. Start with one ward and the front desk. Do you offer maintenance? Yes. Ask us about a plan. ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: rated 4.6/5 from 65 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Shopping Guides · Comparison Yealink vs Grandstream vs Fanvil: Best IP Phones for Kenyan Offices Professional desk phones for offices, call centres and hotels. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/ip-phones-yealink-grandstream-fanvil-kenya)[Shopping Guides · Guide How a Nurse Call System Works in a Hospital A nurse call system carries a patient's call from the bed to the nurses' station in seconds, shows which room called and lets staff answer without walking every corridor. 4 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/how-a-nurse-call-system-works-in-a-hospital-kenya)[PA & Sound Systems · Guide What PA System Does a Hospital or Clinic Need? Quiet, clear paging and emergency messages without disturbing patients. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/pa-system-for-hospitals-kenya) ### Related services [Intercom Installation](https://qyvea.co.ke/intercom)[System Integration](https://qyvea.co.ke/system-integration)[Networking & Cabling](https://qyvea.co.ke/networking) ### Related products [Browse the Qyvea shop](https://qyvea.co.ke/) ### Related projects [Real Qyvea case studies](https://qyvea.co.ke/projects#case-studies) [← Previous**How to Plan and Quote a Nurse Call System: A Ward Checklist**](https://qyvea.co.ke/how-to-plan-and-quote-a-nurse-call-system-ward-checklist-kenya)[Next →**: How to Quote a Hospital Queue and Call System**](https://qyvea.co.ke/how-to-quote-a-hospital-queue-and-nurse-call-system-installer-bill-of-materials-kenya) ## Want help choosing? Send us your budget on WhatsApp and we'll suggest what's in stock, with delivery across Kenya. Chat with us — 30 min response --- **Qyvea Limited** · Westlands, Nairobi, Kenya (delivery only, no walk-in pickup) · serving all 47 counties Phone/WhatsApp: [+254 113 301 244](https://wa.me/254113301244) · Email: info@qyvea.co.ke · Shop: [qyvea.co.ke](https://qyvea.co.ke/) · Facts: [qyvea.co.ke/qyvea-facts](https://qyvea.co.ke/qyvea-facts)