--- title: "Business Email in Kenya: Microsoft 365 vs Google Workspace vs Zoho | Qyvea" url: https://qyvea.co.ke/business-email-setup-microsoft-365-google-workspace-kenya description: "How to choose and set up business email for a Kenyan company: your own domain, Microsoft 365, Google Workspace or Zoho Mail, security settings and migration from Gmail." updated: 2026-10-17 --- > Markdown copy of https://qyvea.co.ke/business-email-setup-microsoft-365-google-workspace-kenya for AI assistants. Prices and stock change; check the live page. 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Setting it up properly takes an hour. Knowing what to do is half of it. The other half is equipment that buys you time. Read on: it takes a few minutes and could save you a lot more than that. **In this guide you will see:** - Use your own domain for business email. - Choose a platform by the tools your team already uses. - Set the domain records (MX, SPF, DKIM, DMARC) correctly. Quick answer Business email on your own domain, such as info@yourcompany.co.ke, builds trust and gives you control over accounts. Popular hosted options include Microsoft 365, Google Workspace and Zoho Mail. Choose by the tools your team uses, then set up the domain records, create accounts, turn on two-step login and migrate old mail. Good setup reduces spam and spoofing of your domain. [Photo: Alan J. Hendry / Unsplash](https://unsplash.com/photos/KNt4zd8HPb0) Why this matters now ## Time is the one thing a safety plan cannot get back after the incident. ### If you wait - No plan when it matters - A setup that fails when you are alone - Finding the gaps after an incident ### What you get - Cameras, alarms and fences that buy you time - Alerts on your phone, wherever you are - A free site survey that shows the weak points [Hikvision DS-2CD1023G0E-I 2MP Bullet](/products/hikvision-ds-2cd1023g0e-i-2mp-bullet-network-camera-132 "Hikvision DS-2CD1023G0E-I 2MP Bullet Network Camera")[Dahua HDCVI 2MP Dome](/products/dahua-hdcvi-2mp-dome-camera-14357 "Dahua HDCVI 2MP Dome Camera")[Electric Fence Alarm Siren](/products/electric-fence-alarm-siren-120db-outdoor-96 "Electric Fence Alarm Siren 120dB Outdoor") [Get my free quote on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Business%20Email%20Setup.%20I%20want%20home%20security%20sorted.%20Can%20you%20help%3F)Reply usually within 30 minutes. Free site survey in Nairobi and nearby counties. Real products, live prices, in stock now ## Key takeaways - Use your own domain for business email. - Choose a platform by the tools your team already uses. - Set the domain records (MX, SPF, DKIM, DMARC) correctly. - Turn on two-step login for every account. - Plan migration of existing mailboxes. ## Quick comparison | | Microsoft 365 | Google Workspace | Zoho Mail | | --- | --- | --- | --- | | Best for | Offices using Word and Excel | Teams using Gmail and Docs | Budget-conscious small teams | | Email, calendar, files | Yes | Yes | Yes | | Familiarity | Office users | Gmail users | Growing | | Setup | Domain records and accounts | Domain records and accounts | Domain records and accounts | ## Setup steps 1. **Choose the platform**: Match your team's tools. 2. **Verify your domain**: Prove you own it. 3. **Add mail records**: MX, SPF, DKIM and DMARC. 4. **Create accounts**: One per person, with two-step login. 5. **Migrate**: Move old mail and set up phones. ## Get it set up **When to call a professional**: We set up the domain, accounts and security for you. Call [0113 301 244](tel:+254113301244) or [WhatsApp us](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20need%20help%20with%20business%20email%20setup). ## Frequently asked questions Can I keep my Gmail address? You can forward and migrate, but business email on your own domain is better for trust. What are SPF, DKIM and DMARC? Records that prove your emails are genuine and reduce spoofing. Do you migrate old mail? Yes; we help move mailboxes. ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Networking & IT · Checklist Cybersecurity for Small Businesses Most attacks on small businesses are simple. Simple defences stop most of them. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/cybersecurity-for-small-business-kenya)[Networking & IT · Guide IT Support for Small Businesses Good IT support is a person to call, a plan to prevent problems and clear costs. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/it-support-for-small-business-kenya)[Networking & IT · Technology Explained Firewall for a Small Business A router connects you to the internet. A firewall decides what is allowed in and out. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/firewall-for-small-business-kenya) ### Related services [Networking & Cabling](https://qyvea.co.ke/networking)[Structured Cabling](https://qyvea.co.ke/structured-cabling-kenya)[IT Support](https://qyvea.co.ke/it-support) ### Related products [Networking equipment](https://qyvea.co.ke/networking-equipment-kenya)[Best switches & routers](https://qyvea.co.ke/best-network-switch-router-kenya) ### Related projects [Real Qyvea case studies](https://qyvea.co.ke/projects#case-studies) [Next →**Business Wi-Fi for Hotels, Lodges and Guest Houses in Kenya**](https://qyvea.co.ke/business-wifi-for-hotels-and-guest-houses-kenya) ## Not sure which system you need? Request an assessment and we'll recommend what fits your site. 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