--- title: "Barcode Labelling Guide for Kenyan Shops: Scanners, Labels and Printers | Qyvea" url: https://qyvea.co.ke/barcode-labelling-guide-for-shops-kenya description: "How to barcode your shop: use manufacturer barcodes, print your own labels, choose a scanner and label printer, and load barcodes into a POS." updated: 2026-10-17 --- > Markdown copy of https://qyvea.co.ke/barcode-labelling-guide-for-shops-kenya for AI assistants. Prices and stock change; check the live page. 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Here is how to set them up. Do you know what sold today, and who sold it? Read on: it takes a few minutes and could save you a lot more than that. **In this guide you will see:** - Use manufacturer barcodes wherever they exist. - Print your own labels for loose or repackaged items. - Choose a scanner that matches your volume. Quick answer Most packaged goods already carry a manufacturer barcode that a scanner can read. For items without one, such as loose goods, repackaged items or fresh produce, you can print your own labels with a label printer and load them into the POS. A good scanner reads barcodes quickly from any angle, and clean barcode records keep stock accurate. [Photo: John Cameron / Unsplash](https://unsplash.com/photos/JWEwaHqSAHU) Why this matters now ## Each week without records is a week of money you cannot trace. ### If you wait - Cash, stock and receipts that never agree - Queues because every price is typed - Mistakes you find out about at month end ### What you get - Scan and sell in seconds - Stock updates with every sale - An end-of-day report for each cashier [Syble 1D Laser Barcode](/products/syble-1d-laser-barcode-scanner-38726 "Syble 1D Laser Barcode Scanner")[SAM4S Sapphire-A60 Android POS](/products/sam4s-sapphire-a60-android-pos-terminal-10002583 "SAM4S Sapphire-A60 Android POS Terminal")[NT-8330 80mm Thermal Printer](/products/nt-8330-80mm-thermal-printer-10002335 "NT-8330 80mm Thermal Printer") [Get my free quote on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Barcode%20Labelling%20Guide%20for%20Shops.%20I%20want%20a%20POS%20system%20sorted.%20Can%20you%20help%3F)Reply usually within 30 minutes. Free site survey in Nairobi and nearby counties. Real products, live prices, in stock now ## Key takeaways - Use manufacturer barcodes wherever they exist. - Print your own labels for loose or repackaged items. - Choose a scanner that matches your volume. - One barcode per product avoids confusion. - Keep label stock and ribbons in reserve. ## Which barcodes do you need? | Item type | Barcode approach | | --- | --- | | Packaged branded goods | Use the manufacturer barcode | | Loose or repackaged goods | Print your own labels | | Clothing and shoes | Label by product, size and colour | | Items sold by weight | Use a scale label or weight-embedded barcode (where supported) | | Spare parts | Label bins and parts with part numbers | ## Equipment **Handheld scanner**: Fast and affordable for most shops **2D / presentation scanner**: Reads phone screens and fast-moving items **Label printer**: Prints your own barcodes **Label rolls**: Match the size to your shelves **POS software**: Stores barcodes and prices **Spare supplies**: Keep rolls and ribbons in stock ## Get it set up **When to call a professional**: We supply scanners and label printers and load barcodes into your POS. Call [0113 301 244](tel:+254113301244) or [WhatsApp us](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20need%20help%20with%20barcode%20labelling). ## Frequently asked questions Can I use a phone as a scanner? Some POS apps support phone scanning; a dedicated scanner is faster for busy tills. Do I need to barcode everything? Aim to barcode fast movers first; the rest can follow. Can you print labels for me? We can supply printers and advise on label sizes. ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Shopping Guides · Guide What Hardware Do I Need for a POS Till? The complete list of till hardware, with live stock below. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/pos-hardware-checklist-kenya)[Shopping Guides · Guide How Do I Choose the Right POS System for My Business? Ten questions that separate a POS you will use from one that sits unused. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/how-to-choose-a-pos-system-kenya)[Shopping Guides · Buying Guide POS System Cost Breakdown for Kenya The terminal is only part of the bill. Here is everything a complete POS setup includes. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/pos-system-cost-breakdown-kenya) ### Related services [POS Systems](https://qyvea.co.ke/pos-systems)[System Integration](https://qyvea.co.ke/system-integration)[Networking & Cabling](https://qyvea.co.ke/networking) ### Related products [POS system prices](https://qyvea.co.ke/pos-system-price-in-kenya)[Receipt printer prices](https://qyvea.co.ke/receipt-printer-price-in-kenya)[Barcode scanner prices](https://qyvea.co.ke/barcode-scanner-price-in-kenya) ### Related projects [Real Qyvea case studies](https://qyvea.co.ke/projects#case-studies) [← Previous**Banks Queue System Bundle: What Is in the Box**](https://qyvea.co.ke/banks-queue-system-bundle-whats-in-the-box-and-how-to-install-kenya)[Next →**: Barcode and Label Printing for Hospital Pharmacy Stock**](https://qyvea.co.ke/barcode-and-label-printing-for-hospital-pharmacy-stock-kenya) ## Want help choosing? Send us your budget on WhatsApp and we'll suggest what's in stock, with delivery across Kenya. Chat with us — 30 min response --- **Qyvea Limited** · Westlands, Nairobi, Kenya (delivery only, no walk-in pickup) · serving all 47 counties Phone/WhatsApp: [+254 113 301 244](https://wa.me/254113301244) · Email: info@qyvea.co.ke · Shop: [qyvea.co.ke/products](https://qyvea.co.ke/products) · Facts: [qyvea.co.ke/qyvea-facts](https://qyvea.co.ke/qyvea-facts)