--- title: "Attendance System for Multiple Branches Kenya | Qyvea" url: https://qyvea.co.ke/attendance-system-for-multiple-branches-kenya description: "Link branch terminals into one attendance system in Kenya: network options, one department per branch, shared timetables and one HR view." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/attendance-system-for-multiple-branches-kenya for AI assistants. Prices and stock change; check the live page. 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[Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20Multiple%20Branches%20in%20Kenya.%20I%20need%20help%20with%20choosing%20a%20time%20attendance%20system.) Quick answer For several branches, give each branch its own terminal and department, connect them to one system through a VPN or a cloud-capable option, and let HR run reports across all branches from one place. **Get a ZKTeco attendance terminal for your business**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20Multiple%20Branches%20in%20Kenya.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - One department per branch. - VPN or cloud connection. - A fixed IP address on every terminal. - One HR view across branches. ## The design question Terminals at different branches sit on different networks. Either connect the networks through a VPN so one PC or server can reach every terminal, or use a cloud-capable setup where terminals send punches over the internet. See [multiple devices and branches](https://qyvea.co.ke/zkbio-time-net-multiple-devices-branches) and [desktop versus cloud](https://qyvea.co.ke/zkbio-time-net-vs-zktime-net-vs-cloud). ## Per-branch rules Branches often differ: Saturday hours, opening times, local holidays. Create a department per branch and set timetables per branch ([timetables and shifts](https://qyvea.co.ke/zkbio-time-net-create-timetable-and-shift)). ## Local contact Each branch needs one person who can restart the terminal, check the cable and report problems. Remote fixing works only if someone on site can follow instructions. ## Reports and payroll HR can run the [monthly summary](https://qyvea.co.ke/zkbio-time-net-monthly-summary-report) across all branches or filter by department. Export to Excel for payroll ([export](https://qyvea.co.ke/zkbio-time-net-export-report-to-excel)). ## When a branch is offline A terminal stores punches locally and sends them when the connection returns. Nobody loses a punch because the network was down. Troubleshooting: [device offline](https://qyvea.co.ke/zkbio-time-net-device-offline-keeps-disconnecting). ## A typical scenario A retailer with five branches replaced five monthly spreadsheets with one summary report. HR now spots a branch that opens late on the first morning of the month instead of the last. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - No network plan between branches. - The same IP range used at every branch. - No trained local contact at each branch. ## Quick checklist 1. Count staff and entrances before you buy. 2. Write the working hours down as timetables. 3. Enrol everyone, including casual and part-time staff. 4. Run a one-week trial and compare it with your old register. 5. Name one person who owns the reports. ## Frequently asked questions Do we need a VPN? If terminals are on separate networks, you need a VPN or a cloud-capable option so the software can reach them. Can each branch manager see only their staff? Reports can be filtered by department. Access rights depend on how you set up users. Can we mix terminal models across branches? Usually yes within the same family. Check compatibility first. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20Multiple%20Branches%20in%20Kenya.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide Attendance Machine for a Small Business in Kenya (Under 20 Staff) If you have fewer than twenty staff, you need less than you think, and a good record matters more, not less. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-machine-for-small-business-kenya)[Biometrics & Attendance · Guide Attendance System for 50 Employees in Kenya At fifty staff, a queue at the door and a clear department structure start to matter. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-system-for-50-employees-kenya)[Biometrics & Attendance · Guide Time Attendance System for Ministries, Parastatals and State Corporations in Kenya: Setup Guide Public offices handle large staff numbers across floors and regional offices, and need a record that supports performance contracts. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-ministries-parastatals-and-state-corporations-kenya) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**Attendance System for Casual Workers in Kenya**](https://qyvea.co.ke/attendance-system-for-casual-workers-kenya)[Next →**: Time Attendance System for Shopping Malls and Arcades in Kenya: Setup Guide**](https://qyvea.co.ke/time-attendance-system-for-shopping-malls-and-arcades-kenya) ## Need this system installed? 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