--- title: "Attendance System for 50 Employees in Kenya | Qyvea" url: https://qyvea.co.ke/attendance-system-for-50-employees-kenya description: "Plan fingerprint attendance for about 50 staff in Kenya: one or two terminals, departments, shifts, import from Excel and monthly reports." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/attendance-system-for-50-employees-kenya for AI assistants. Prices and stock change; check the live page. 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[Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%2050%20Employees%20in%20Kenya.%20I%20need%20help%20with%20choosing%20a%20time%20attendance%20system.) Quick answer For about 50 staff, plan one or two terminals so no queue forms at shift start, create departments, set a timetable per group, import the staff list from Excel and use the monthly summary for payroll. Name one person who owns the system. **Get a ZKTeco attendance terminal for your business**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%2050%20Employees%20in%20Kenya.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Plan two terminals if most staff arrive together. - Create departments. - Import staff from Excel. - Name one system owner. ## Terminals: one or two? The limit is not usually the number of fingerprints stored but the queue. If everyone arrives within ten minutes, a single terminal makes people wait. Two terminals at the same entrance, or one at each entrance, solve it. Confirm the stored-user capacity on the spec sheet of the model. See [how many employees one terminal can handle](https://qyvea.co.ke/zkteco-k40-pro-how-many-employees). ## Departments and shifts At this size you will have groups with different hours: office, production, store, security. Create departments ([departments and areas](https://qyvea.co.ke/zkbio-time-net-departments-and-areas)), then timetables and shifts ([timetable and shift](https://qyvea.co.ke/zkbio-time-net-create-timetable-and-shift)) and assign them ([assign shifts](https://qyvea.co.ke/zkbio-time-net-assign-shift-to-employees)). ## Enrolment day Do not enrol fifty people at a trickle. Import the list ([import employees from Excel](https://qyvea.co.ke/zkbio-time-net-import-employees-excel)), set aside a half day, and enrol department by department. Enrol two fingers each. ## Reports and payroll Use the [monthly summary report](https://qyvea.co.ke/zkbio-time-net-monthly-summary-report) and [payroll hours](https://qyvea.co.ke/zkbio-time-net-payroll-attendance-hours). Check the first week against your old register before paying from it. ## Who owns it Pick one person in HR or admin to run Calculate, check missing punches and export the reports. A system with no owner decays quickly. ## A typical scenario A company with fifty staff added a second terminal after the first week because the morning queue ran to the door. The extra terminal cost less than the ten minutes a day lost in the queue. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - One terminal for a simultaneous start. - No department structure. - Skipping training for the person who runs reports. ## Quick checklist 1. Count staff and entrances before you buy. 2. Write the working hours down as timetables. 3. Enrol everyone, including casual and part-time staff. 4. Run a one-week trial and compare it with your old register. 5. Name one person who owns the reports. ## Frequently asked questions How many terminals for 50 staff? One or two, depending on how many people arrive together and how many entrances you have. Can HR run it without IT help? Yes, after a short training session. We offer training with every installation. Can we add people later? Yes. Add and enrol new staff at any time. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%2050%20Employees%20in%20Kenya.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide Attendance System for 100 Employees in Kenya With a hundred staff, planning matters more than the device you choose. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-system-for-100-employees-kenya)[Biometrics & Attendance · Guide Attendance System for 200+ Employees in Kenya Large workforces need a plan: terminals, network, shifts and support. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-system-for-200-plus-employees-kenya)[Biometrics & Attendance · Guide Time Attendance System for Dental Clinics and Medical Labs in Kenya: Setup Guide Appointments run on time only when the dentist, assistant and receptionist all start together. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-dental-clinics-and-medical-labs-kenya) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**Attendance Machine for a Small Business in Kenya (Under 20 Staff)**](https://qyvea.co.ke/attendance-machine-for-small-business-kenya)[Next →**: Attendance System for 100 Employees in Kenya**](https://qyvea.co.ke/attendance-system-for-100-employees-kenya) ## Need this system installed? Talk to Qyvea. We design, install and maintain it. Chat with us — 30 min response --- **Qyvea Limited** · Westlands, Nairobi, Kenya (delivery only, no walk-in pickup) · serving all 47 counties Phone/WhatsApp: [+254 113 301 244](https://wa.me/254113301244) · Email: info@qyvea.co.ke · Shop: [qyvea.co.ke/products](https://qyvea.co.ke/products) · Facts: [qyvea.co.ke/qyvea-facts](https://qyvea.co.ke/qyvea-facts)