--- title: "Attendance System for 200+ Employees in Kenya | Qyvea" url: https://qyvea.co.ke/attendance-system-for-200-plus-employees-kenya description: "Large workforce attendance in Kenya: network design, terminals per entrance, shifts, multiple sites, audit trail, backups and maintenance." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/attendance-system-for-200-plus-employees-kenya for AI assistants. Prices and stock change; check the live page. 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[Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20200%2B%20Employees%20in%20Kenya.%20I%20need%20help%20with%20choosing%20a%20time%20attendance%20system.) Quick answer For 200 or more staff, design the network first, plan terminals per entrance, group staff into departments and shifts, schedule backups, keep spare equipment and arrange maintenance. Treat it as a small project, not a purchase. **Get a ZKTeco attendance terminal for your business**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20200%2B%20Employees%20in%20Kenya.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Design the network first. - Terminals per entrance plus spares. - Departments and shifts. - Backups and maintenance. ## Network Terminals need stable IP addresses and a reliable switch. Document every device. See [set an IP address](https://qyvea.co.ke/zkteco-k40-pro-set-ip-address) and [why devices go offline](https://qyvea.co.ke/zkbio-time-net-device-offline-keeps-disconnecting). ## Many devices, many sites Large employers usually have several buildings or branches. See [multiple devices and branches](https://qyvea.co.ke/zkbio-time-net-multiple-devices-branches) and [desktop versus cloud](https://qyvea.co.ke/zkbio-time-net-vs-zktime-net-vs-cloud) to choose the architecture. ## Audit and control Keep the raw punch record. The [transactions report](https://qyvea.co.ke/zkbio-time-net-transactions-report-audit) is your audit trail. Limit who has administrator access. ## Spares and maintenance Keep a spare terminal and a documented restore procedure ([backup and restore](https://qyvea.co.ke/zkbio-time-net-database-backup-restore)). A maintenance plan keeps terminals and software healthy; see [time attendance systems in Kenya](https://qyvea.co.ke/time-attendance-systems-kenya). ## Phasing the rollout Roll out one department at a time. Run the old and new records side by side for a short period, fix surprises, then switch off the old register. ## A typical scenario An employer with two hundred staff rolled out department by department over three weeks, kept one spare terminal on a shelf, and scheduled a monthly backup. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - No spare terminal. - No network plan. - No maintenance routine. ## Quick checklist 1. Count staff and entrances before you buy. 2. Write the working hours down as timetables. 3. Enrol everyone, including casual and part-time staff. 4. Run a one-week trial and compare it with your old register. 5. Name one person who owns the reports. ## Frequently asked questions Is desktop software enough for 200 staff? On one LAN it often is. For many sites, consider VPN or cloud. Do we need maintenance? A plan helps because terminals, networks and software all drift over time. Can we use face recognition at this size? Yes, depending on the model. Ask us which suits your entrances. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20200%2B%20Employees%20in%20Kenya.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide Attendance System for Casual Workers in Kenya Daily-paid workers deserve an exact record, and so does the employer who pays them. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-system-for-casual-workers-kenya)[Biometrics & Attendance · Guide Attendance System for Multiple Branches in Kenya One view of every branch saves HR days each month. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-system-for-multiple-branches-kenya)[Biometrics & Attendance · Guide Time Attendance System for Real Estate Developers and Sales Offices in Kenya: Setup Guide Sales offices, site offices and head office each run on different hours. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-real-estate-developers-and-sales-offices-kenya) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**Attendance System for 100 Employees in Kenya**](https://qyvea.co.ke/attendance-system-for-100-employees-kenya)[Next →**: Attendance System for Casual Workers in Kenya**](https://qyvea.co.ke/attendance-system-for-casual-workers-kenya) ## Need this system installed? Talk to Qyvea. We design, install and maintain it. Chat with us — 30 min response --- **Qyvea Limited** · Westlands, Nairobi, Kenya (delivery only, no walk-in pickup) · serving all 47 counties Phone/WhatsApp: [+254 113 301 244](https://wa.me/254113301244) · Email: info@qyvea.co.ke · Shop: [qyvea.co.ke/products](https://qyvea.co.ke/products) · Facts: [qyvea.co.ke/qyvea-facts](https://qyvea.co.ke/qyvea-facts)