--- title: "Attendance System for 100 Employees in Kenya | Qyvea" url: https://qyvea.co.ke/attendance-system-for-100-employees-kenya description: "Set up fingerprint or face attendance for about 100 staff in Kenya: several terminals, shifts, Excel import, backups and a named system owner." updated: 2026-10-20 --- > Markdown copy of https://qyvea.co.ke/attendance-system-for-100-employees-kenya for AI assistants. Prices and stock change; check the live page. 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[Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[Get help on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20100%20Employees%20in%20Kenya.%20I%20need%20help%20with%20choosing%20a%20time%20attendance%20system.) Quick answer For around 100 staff, plan several terminals at the entrances, import the staff list from Excel, define timetables and shifts per department, name a system owner and schedule backups. A plan on paper saves a week of fixing later. **Get a ZKTeco attendance terminal for your business**: Supplied and installed across Kenya. Delivered within 24 hours once payment is confirmed. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20100%20Employees%20in%20Kenya.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Key takeaways - Several terminals at entrances. - Import and enrol in batches. - Shifts per department. - Backups and one system owner. ## Terminals and positions Walk the building at the busiest arrival time and count the doors people use. Put a terminal at each staff entrance and add one where a queue forms. See [where to install a ZKTeco K40 Pro](https://qyvea.co.ke/zkteco-k40-pro-where-to-install). ## Network Give every terminal a fixed IP address on your network ([set an IP address](https://qyvea.co.ke/zkteco-k40-pro-set-ip-address)) and avoid duplicates ([IP conflict](https://qyvea.co.ke/zkteco-k40-pro-ip-conflict)). ## Import and enrolment Import staff from Excel ([import guide](https://qyvea.co.ke/zkbio-time-net-import-employees-excel)), then enrol in batches by department. Expect a day or two for a hundred people, with several enrolling at a time. ## Shifts Most firms this size have more than one pattern. See [timetables and shifts](https://qyvea.co.ke/zkbio-time-net-create-timetable-and-shift), [night shifts](https://qyvea.co.ke/zkbio-time-net-night-shift-setup) and [leave and holidays](https://qyvea.co.ke/zkbio-time-net-leave-and-holidays). ## Backups and ownership Back up the database regularly ([backup and restore](https://qyvea.co.ke/zkbio-time-net-database-backup-restore)) and name one person to run reports and handle missed punches ([manual punch](https://qyvea.co.ke/zkbio-time-net-manual-punch-missed-checkin)). ## A typical scenario A firm with a hundred staff ran enrolment over two days, kept the old register for the first fortnight to compare, and then retired it. *Illustrative example based on common cases, not a named customer.* ## Common mistakes - No system owner. - No backup schedule. - Relying on one terminal for the whole building. ## Quick checklist 1. Count staff and entrances before you buy. 2. Write the working hours down as timetables. 3. Enrol everyone, including casual and part-time staff. 4. Run a one-week trial and compare it with your old register. 5. Name one person who owns the reports. ## Frequently asked questions How long does enrolment take for 100 staff? Plan a day or two. Enrolling several people in parallel at different terminals speeds it up. Who should own the system? One named person in HR or admin, with a deputy. Do we need a server? A reliable Windows PC is usually enough on a single LAN. Larger or multi-site setups may need a server or cloud option. This guide is part of our [ZKTeco K40 and ZKBio Time.Net series](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya). For the full start-to-finish walkthrough with screenshots, read [How to Configure a ZKTeco K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net). ZKTeco and ZKBio are trademarks of ZKTeco Inc. Menu names on the K40 Pro and in the software vary slightly by firmware and software version; where yours differ, look for the nearest match. Qyvea is a ZKTeco reseller and installer in Kenya. **Want us to do this for you?**: We supply, install, configure the software, enrol your staff and train your HR team. [Shop ZKTeco K40 terminals →](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[All attendance terminals](https://qyvea.co.ke/products?cat=biometrics&search=attendance)[Ask Qyvea on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Attendance%20System%20for%20100%20Employees%20in%20Kenya.%20I%20need%20help%20with%20a%20ZKTeco%20K40%20Pro.%20Please%20quote%20me.) ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Guide Attendance System for 200+ Employees in Kenya Large workforces need a plan: terminals, network, shifts and support. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-system-for-200-plus-employees-kenya)[Biometrics & Attendance · Guide Attendance System for Casual Workers in Kenya Daily-paid workers deserve an exact record, and so does the employer who pays them. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/attendance-system-for-casual-workers-kenya)[Biometrics & Attendance · Guide Time Attendance System for Horticulture Packhouses and Fish Processors in Kenya: Setup Guide Fresh produce and fish do not wait, so packing teams must start on time and finish when the cargo is ready. 3 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/time-attendance-system-for-horticulture-packhouses-and-fish-processors-kenya) ### Related guides [All ZKTeco K40 and ZKBio guides](https://qyvea.co.ke/zkteco-k40-zkbio-time-net-guides-kenya)[Configure a K40 Pro with ZKBio Time.Net](https://qyvea.co.ke/how-to-configure-zkteco-k40-pro-zkbio-time-net)[Use ZKTeco attendance software](https://qyvea.co.ke/how-to-use-zkteco-attendance-software) ### Related products [ZKTeco K40 terminal](https://qyvea.co.ke/products/zkteco-k40-fingerprint-time-attendance-terminal-67)[ZKTeco K40 price in Kenya](https://qyvea.co.ke/zkteco-k40-price-in-kenya)[ZKTeco attendance machines](https://qyvea.co.ke/zkteco-attendance-machine-price-in-kenya) ### Related services [Biometrics & attendance](https://qyvea.co.ke/biometrics)[Biometric attendance systems](https://qyvea.co.ke/biometric-attendance-systems-kenya) [← Previous**Attendance System for 50 Employees in Kenya**](https://qyvea.co.ke/attendance-system-for-50-employees-kenya)[Next →**: Attendance System for 200+ Employees in Kenya**](https://qyvea.co.ke/attendance-system-for-200-plus-employees-kenya) ## Need this system installed? 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