--- title: "Attendance Shifts, Overtime & Reports Explained | Qyvea Kenya" url: https://qyvea.co.ke/attendance-shifts-overtime-reports-kenya description: "How time attendance software handles shifts, night shifts, grace periods, overtime and reports, and which reports HR and payroll actually need." updated: 2026-10-17 --- > Markdown copy of https://qyvea.co.ke/attendance-shifts-overtime-reports-kenya for AI assistants. Prices and stock change; check the live page. 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If two people can clock in for one, your payroll is a guess. Read on: it takes a few minutes and could save you a lot more than that. **In this guide you will see:** - Match shift types to reality: fixed, rotating, night, flexible. - Night shifts must be set to cross midnight correctly. - Agree overtime rules with HR before go-live. Quick answer Attendance software compares each person's punches against their shift. Good setup (the right shift types, grace periods and overtime rules) turns raw punches into accurate hours. Most problems in attendance reports come from rules that were never set up to match how the business actually works. [Photo: George Prentzas / Unsplash](https://unsplash.com/photos/SRFG7iwktDk) Why this matters now ## Each pay period on paper records is another one you cannot check. ### If you wait - Colleagues clocking in for each other - Payroll built from paper and guesses - Disputes with no proof either way ### What you get - The person's own finger or face is the check - Reports ready for payroll - Fewer arguments at month end [ZKTeco K40 Fingerprint Time](/products/zkteco-k40-fingerprint-time-attendance-terminal-67 "ZKTeco K40 Fingerprint Time Attendance Terminal")[ZKTeco Mifare Cards](/products/zkteco-mifare-cards-11310 "ZKTeco Mifare Cards") [Get my free quote on WhatsApp](https://wa.me/254113301244?text=Hi%20Qyvea%2C%20I%20read%20your%20guide%3A%20Shifts%2C%20Overtime%20%26%20Attendance%20Reports.%20I%20want%20biometric%20attendance%20sorted.%20Can%20you%20help%3F)Reply usually within 30 minutes. Free site survey in Nairobi and nearby counties. Real products, live prices, in stock now ## Key takeaways - Match shift types to reality: fixed, rotating, night, flexible. - Night shifts must be set to cross midnight correctly. - Agree overtime rules with HR before go-live. - Review exception reports weekly, not at month end. ## Shift types | Shift type | Example | Watch out for | | --- | --- | --- | | Fixed | 08:00–17:00 Mon–Fri | Grace period for lateness | | Rotating | Week A days, week B nights | Rota must be assigned in advance | | Night (crosses midnight) | 19:00–07:00 | Punches must count to the right day | | Flexible | Any 8 hours between 06:00–20:00 | Core hours, if any | ## Overtime rules - Minimum overtime block before it counts (e.g. 30 min) - Different rates for weekdays, weekends and public holidays - Whether early arrival counts as overtime - Approval: automatic or supervisor-approved **Important**: Overtime rules are an HR and legal decision. The software applies whatever rules the business sets, so agree them in writing first. ## Reports that matter **Daily attendance**: Who's in, who's late, who's absent **Exceptions**: Missing punches to fix **Monthly summary**: Hours, overtime, absences per person **Payroll export**: Hours in the payroll's format **Department report**: Totals per team or site ## Frequently asked questions Why are night shifts showing wrong hours? The shift probably isn't set to cross midnight, so punches are split across two days. What is a grace period? Minutes after shift start before someone counts as late, e.g. 10 minutes. Who fixes missing punches? Usually a supervisor or HR, weekly, with a reason recorded. ## Why customers choose Qyvea **Genuine brands**: Manufacturer warranty on what we sell, so you are not gambling on the box. **One team, start to finish**: The people who advise you also install and support it. **Fast answers**: WhatsApp replies usually within 30 minutes, and delivery within 24 hours in Nairobi. **Easy to buy**: Pay by M-Pesa, bank transfer or card. Free delivery in Nairobi on orders over KES 5,000. **Risk taken off you**: 7-day returns and exchanges on products, and a workmanship warranty on installations. **Customers say so**: Rated 4.6/5 from 57 Google reviews. **Your next step takes one minute:** send us a photo of the place on WhatsApp and we will tell you what it needs. ## Related articles [Biometrics & Attendance · Technology Explained Biometric Time Attendance Explained From the fingerprint or face at the door to the report that feeds payroll: how a biometric attendance system works end to end. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/biometric-attendance-explained-kenya)[Biometrics & Attendance · Comparison Cloud vs Offline Attendance Systems Software on your own computer, or in the cloud? Multi-site reporting, internet dependency, data control and running costs compared. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/cloud-vs-offline-attendance-kenya)[Biometrics & Attendance · Guide Employee Attendance Solution Device, software, reports and payroll: how a complete attendance system fits together. 2 min read**READ FULL ARTICLE →**](https://qyvea.co.ke/employee-attendance-solution-kenya) ### Related services [Time & Attendance](https://qyvea.co.ke/time-attendance-systems-kenya) ### Related products [Best attendance machines](https://qyvea.co.ke/best-biometric-attendance-machine-kenya) ### Related projects [Real Qyvea case studies](https://qyvea.co.ke/projects#case-studies) [← Previous**How to Reset a ZKTeco Attendance Machine**](https://qyvea.co.ke/how-to-reset-zkteco-attendance-machine)[Next →**: ZKTeco F18 Fingerprint Not Working? Fixes**](https://qyvea.co.ke/zkteco-f18-fingerprint-not-working) ## Need this system installed? Talk to Qyvea. We design, install and maintain it. Chat with us — 30 min response --- **Qyvea Limited** · Westlands, Nairobi, Kenya (delivery only, no walk-in pickup) · serving all 47 counties Phone/WhatsApp: [+254 113 301 244](https://wa.me/254113301244) · Email: info@qyvea.co.ke · Shop: [qyvea.co.ke/products](https://qyvea.co.ke/products) · Facts: [qyvea.co.ke/qyvea-facts](https://qyvea.co.ke/qyvea-facts)